Legal Secretary

2 weeks ago

Ashford, United Kingdom Kent Recruitment Bureau Full time

Ashford | On premise | £21,000 - £24,000

Permanent | Full-time | MAR29

**Legal Secretary** role in supporting the Partner and Commercial Property department

**You Kent Job Responsibilities**
- Providing full support to the Partner and department, dealing with client queries, preparation of correspondence and documents both self-generated and by transcription of digital dictation;
- File administration, including opening/ closing/ archiving client files in a timely manner, photocopying, filing etc;
- Assisting with all aspects of commercial sale and purchase transactions, including ordering and investigating searches, official copies and Companies House documents, dealing with exchange and completion;
- Producing documents such as lease extensions, deeds, completion statements and Land Registry forms;
- Handling Stamp Duty Land Tax requirements, including calculations, submissions and payments;
- Liaising with clients and agents as necessary;
- Maintaining and coordinating Partner’s diary appointments and diary notes and reporting on these as necessary;
- Regular consideration of client files and liaising with Partner on any action required;
- Support the secretarial team, answering incoming calls, greeting visitors to Reception on occasion, collection/ delivery of daily incoming/outgoing post and DX, and any other general office administrative duties as required.

**Legal Secretary Objectives**
- Compliance with the firm’s accounts and administrative disciplines and procedures;
- To agree on clear objectives linked to the Firm’s business plan and participate in the performance management system, assessing performance and giving feedback as relevant;
- To have a personal development plan and evaluate the effect of training on achievement;
- To clearly identify the standards and systems required to improve our client service continually;
- To comply with all the Firm’s relevant policies and procedures;
- To ensure confidentiality on all appropriate matters and recognise that any breach of this confidentiality will be treated very seriously.

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