Document Management Administrator
7 months ago
Modality Partnership Mid Sussex Division has a full-time vacancy would consider part time minimum 30 hours, for a Document Management Administrator. The postholder will work be based at Park View Health Partnership, and/or provide cross site support remotely when required across the Mid Sussex Division to provide accurate and timely processing of clinical correspondence and ensure appropriate action is taken each time. We are seeking dedicated postholders to join our team and who can display our CARE values: Commitment, Accountability, Respect and Excellence.
This job is suitable for individuals who enjoy data input, coding and filtering correspondence to the most appropriate team member to help maximise patient care. The post holder will need have excellent attention to detail, good IT skills, good time management skills and can prioritise workloads effectively whilst ensuring the document management process is accurate and completed to a high standard in line with standard processes.
**As an employee with us you can benefit from**:
Enrolment to the NHS pension scheme
Annual leave minimum 27 days, plus 8 days bank holiday pro rata
Employee discounts and benefits scheme
Employee assistance programme (EAP)
Education and career pathways
Family friendly policies
Flexible working
Wellbeing support
If you are interested in learning more, please read on.
**Main duties of the job**
The role is an all-rounded, hands-on administration role; the postholder will need to confidently evidence and utilise key skills such as effective communication, processing of documents accurately and in a timely manner, and demonstrate the ability to escalate errors they may find on the system appropriately. The postholder will prioritise the workload along with the wider team to ensure that clinical correspondence is reached by the most appropriate team member daily.
The role is not a regular 9am-5pm job and is not a patient facing role. The postholder will be required to use the clinical system confidently to ensure clinical correspondence is managed appropriately. The job requires innovation, flexibility, and commitment and the postholder will be required to work resourcefully as part of the team to ensure tasks are completed.
**Overview of your organisation**
We are one of the largest GP super-partnerships in the UK, serving over 450,000 patients and with a workforce of 1500+. We are unique, we are always looking at ways to improve our delivery of services through the implementation of new and innovative solutions that we can scale across the organisation. Your job is to work directly with key team members to help us to harmonise ways of working and improve working practices to improve patient and staff satisfaction. This is a role that will equip you with a portfolio of administrative skills associated with the medical records of our registered patients and which contributes to making sustainable changes within Primary Care.
- Transferring relevant data from clinical correspondence and input into electronic patient record.
- Workflow all correspondence according to the Divisions protocol using the workflow software and action as appropriate.
- Filing and retrieving paperwork.
- File copies of discharge summaries electronically
- Record all allergies and sensitivities.
- Code and “link” each “problem” appropriately as per the practice summarising protocol. Review and the summary page.
- Handle telephone queries and re-direct as appropriate.
- Identify and refer any clinical actions to the GP.
- Process medication changes were necessary referring to GP as appropriate.
- Process and deal with Safeguarding documentation.
- Ensure the security of data at all times.
- You will need to have good communication skills both written and verbal, be organised, methodical and able to work quickly and accurately.
- To undertake any other duties commensurate with the scope of the role and within your skill set as requested.
- Summarising of new patient records that come into the practice both paper and electronic.
- Coding and processing of degraded entries and GP2GP
**NB: This job description outlines the key duties that are expected of you within the role of Workflow Document Management Administrator, although is not an exhaustive list. It may be amended in line with experience, business requirements and as a result of any future organisational change.**
You will love this job if you have a passion for administration work and want to develop your knowledge within primary care through document workflow processing and data inputting, you are innovative, organised, and are driven to find and implement solutions to improve the day to day working environment.
- **Please Note: The Modality Partnership reserves the right to close this vacancy at any time during the advertising period. **_
**Pre-employment**
**Vaccinations**
As part of recruitment to the Modality Partnership, we will be checking the vaccination status of al
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