Project Coordinator

3 weeks ago

Aberdeen, United Kingdom Hydrasun Ltd Full time

Hydrasun is a recognised market leader in the provision of integrated fluid transfer, power and control solutions. We are focused on supporting the energy transition through our work in the oil and gas, renewable energy, general industrial and marine industries worldwide.

We are recruiting for a **Project Coordinator** to join the Umbilicals Team within our Aberdeen Headquarters to provide support in the management of ongoing projects including the preparation of reports and dealing with daily customer interface.

**Essential Experience, Qualifications and Competencies**
- Educated to National 4 level (Standard Grade - General) or equivalent, including English and Maths
- Experience of working in a project / sales related environment OR experience of working in a workshop / manufacturing / operational related environment
- Experience of working to and adhering to deadlines
- Experience of QMS Systems, procedures and templates
- Industry knowledge
- Ability to communicate both verbally and in writing at all levels
- Proactive customer focus
- Ability to use Word / Excel and PowerPoint Systems
- Excellent organisation skills and attention to detail
- Positive “can do” attitude and flexible approach to work
- Ability to use initiative in day to day work tasks
- Excellent time management skills and the ability to work unsupervised
- Ability to remain focused under pressure and plan workload
- Transparency and personal integrity
- Resourcefulness
- Decision making and problem solving ability

**Desirable Experience, Qualifications and Competencies**
- Project Management Qualification
- MS Packages related Qualification
- Engineering Qualification (e.g. HNC, HND, BEng)
- Experience in a customer-facing role
- Experience of administering a document control system
- Experience of Process Flowcharting
- Hydrasun product knowledge
- Experience of umbilical design using QuickCad
- Experience of using SYSPRO especially in the following fields: Sales Order Entry, Customer Query, Sales Order Query, Dispatch Note Query, POTPAC, Purchase Order Query, Inventory Query, Work In Progress Query, Supplier Query and Purchase Order Entry
- Experience of Stab Plate Production
- Experience of QA Practices
- Experience of Factory Acceptance Test Procedures
- Subsea sector knowledge Experience of Technical Specifications & Drawings
- Experience of Microsoft Project or AutoCAD software

**Responsibilities include but are not limited to**:

- Prepare relevant documentation packs relating to specific project work
- Ensure the effective co-ordination of project documentation is maintained on an ongoing basis
- Prepare and issue work instruction packs in a timeous manner
- Proactively expedite sales and purchase orders to ensure departmental delivery dates and key performance indicators are met
- Provide exemplary customer service both internal and external on a daily basis
- Ensure that all orders received are entered on SYSPRO in an accurate and timeous manner
- Assist in the preparation of bids and quotations as and when required
- Create all relevant invoices for customers on the completion of the work scope
- Ensure that all tasks carried out meet company Quality Management System procedures
- Maintain an effective filing and administration system in a manner that is accurate and easy to use
- Attend departmental and inter-departmental meetings
- Assist in the planning of daily, weekly and monthly production schedules
- Assist in the sourcing and procurement of components required for individual projects
- Up-date the delivery performance register on a daily basis

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Cycle to work scheme
- Gym membership
- Life insurance
- On-site parking
- Referral programme
- Wellness programme

Schedule:

- Monday to Friday

**Experience**:

- Project Management: 2 years (preferred)

Work Location: One location

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