Part Time Clerical Officer

2 weeks ago

Belfast, United Kingdom MPA Recruitment Full time

**Job**: Part Time - Clerical Officer

**Type**: Temporary

**Location**: Greater Belfast

**Salary**: £26,691-£28,357 (pro rata)

**Days of work**:8am to 4pm (Monday, Tuesday & Friday)

**Job Purpose**

Clerical Officers are responsible for providing administrative support for the full range of activities carried out across the Assembly Secretariat.

Clerical Officers will be assigned to a business area within either the procedural or corporate functions of the Assembly but may be transferred to other business areas as required.

**The main duties and responsibilities of the role**:

- Providing high quality customer service to a diverse range of customers, both internal and external.
- Managing own work to ensure the delivery of objectives.
- Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
- Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
- Inputting data and maintaining a range of databases, spreadsheets, and electronic filing systems to aid the storage and retrieval of electronic documents.
- correspondence accurately and promptly and forwarding to relevant staff as appropriate.
- Organising and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting, and greeting external visitors and officials, and responding to any housekeeping queries that they may have e.g. the format of the meeting.
- Recording information to support the production of minutes and draft minutes e.g. timings of each agenda item and attendance of witnesses.
- Assisting in gathering and collating information.
- Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
- Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, agendas.

**Essential Criteria**:
**AND**

At least 2 years’ experience in an administrative role of:
Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers, and managers.

Organising workload and giving attention to detail to produce accurate, high-quality work to deadlines.

Effectively using Microsoft Office to prepare documents and respond to correspondence.

**OR**

3. At least 4 years’ experience in an administrative role of a) - c).

**Job Type**: Part-time

**Salary**: £26,691.00-£28,357.00 per year

Expected hours: 24 per week

Schedule:

- No weekends

Application question(s):

- At least 2 years’ experience in an administrative role of:
Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers, and managers.

Organising workload and giving attention to detail to produce accurate, high-quality work to deadlines.

Effectively using Microsoft Office to prepare documents and respond to correspondence.
- At least 4 years’ experience in an administrative role of a) - c).

Work Location: In person

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