Office Assistant Front of House

2 weeks ago


Edgbaston, United Kingdom SF Recruitment Full time

Front of house receptionist admin £19500
CONTRACT: Fixed term 31st July 2024
LOCATION: GBSIoT Hub located at Aston University B7
WORKING HOURS: 37 hours per week: Working hours to be agreed between 8.00am and 6.00pm Monday to Friday.
Some occasional evening and weekend work will be required to support events).
REPORTS TO: GBSIoT Operations Director
AREA: Greater Birmingham & Solihull Institute of Technology
CLOSING DATE: Monday 23rd January 2023
POST NO: SS480
DBS: Enhanced DBS check with children's barred list check
- ___________________________________
PURPOSE:
Ensure the smooth running of the GBSIoT Hub space on a daily basis, including meeting and event organisational support, monitoring office supplies and diary management.
To be responsible for greeting clients and visitors to the GBSIoT Hub.
PRINCIPAL DUTIES:
2. To contribute to the provision of a welcoming environment to customers of the GBSIoT Hub, with specific responsibility for the upkeep of the reception and surrounding Hub areas.
3. To provide administrative support to the wider GBSIoT team as required.
4. To be the point of contact for suppliers and ensuring office supplies and resources are restocked.
5. To maintain and support compliance with office policies and health and safety procedures.
6. To support the GBSIoT team with meeting, conference and event planning.
7. To provide support to the Marketing Manager with social media.
8. To work with and support GBSIoT administrator with Team and Hub diary management.
9. To support security for the Hub by co-ordinating the issue of visitor and staff passes.
10. To work to ensure continuous quality improvement and service excellence.
11. To include other duties such as dealing with First Aid calls, deliveries and liaising with relevant colleagues based at Aston University as appropriate.
13. To carry out other duties and projects commensurate with the post as directed by the Operations Director Employment & Skills and IoT.
14. To adhere to policies, procedures and values of GBSIoT and Solihull College & University Centre.
15. To undertake all mandatory training in a timely manner as required e.g. Safeguarding, Prevent.
16. To undertake necessary Health and Safety responsibilities, duties and training as required by this post.
17. To undertake any necessary Data Protection responsibilities, duties and training as required by the post.
18. Such other duties as required which are broadly consistent with the general functions and grading of this position.
Call Nikki



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