Business Support Officer

4 weeks ago

South Shields, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Business Support Officer / Admin - Adult Social Care**

**Reference no: S Tyneside 1004822714686959**

**Pay rate: £11.39 per hour PAYE**

**Hours per week: 35-37 Monday - Friday, normal working hours**

**This opening assignment is for 3-4 months**

**City: SOUTH SHIELDS, Tyne & Wear**

**BPSS clearance required for this role**

**Minute taking skills and experience are essential for this role**

A Business Support Officer is required to provide business support and assist in working towards the objectives of the Service/Directorate within Adult Social Care & Commissioning.

Key responsibilities:

- Provide general business support relating to the service area.
- Assist in the organisation and provision of business support in relation to the service area including maintaining records, organising and taking minutes of meetings, responding to and answering queries (including by letter), maintaining office systems, diary management, arranging room and travel bookings etc.
- Ensure that office equipment, stationery and other office consumables (including basic maintenance) are ordered in accordance with purchasing procedures.
- Undertake the management of manual and computerised records/management information systems, including the analysis, manipulation and production/presentation of reports, escalating any issues regarding accuracy and inconsistency of information where appropriate.
- Provide advice, guidance or signpost staff, public etc. with regard to internal policies/ procedures and external regulations/legislation.
- Undertake complex IT based tasks.
- Provide support in specialist duties that could be associated with this post e.g. demonstrate duties to less experienced employees (or equivalent), possibly including the allocation and checking of their work; undertake financial processing activities such as monitoring budgets, contributing to budget setting, handling and reconciliation of petty cash, processing of orders, invoices (incoming and outgoing), processing of creditor payments, raising debtors accounts in accordance with financial regulations; operate and demonstrate relevant ICT software packages e.g. word processing packages, databases, spreadsheets, specialist software etc. CAD, PRINCE2, Microsoft Project etc. To act as a “superuser” for your area, including training staff on software systems, identifying staff training, co-ordinating system upgrades and resolving any problems highlighted to you by your colleagues.
- Undertake the business support activities associated with project management e.g. undertake research and obtain information to inform decisions, the manipulation and presentation of data/information; the completion and submission of complex monitoring forms, returns etc. including those to external bodies; monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits.
- Provide assistance as required to team members in the Service. Cover other posts as required located in different buildings.

**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**

**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:
**Qualifications**:

- 4 GCSE’s including Maths and English or equivalent.

**Skills & Experience**:

- Minimum of 12 months recent experience in a similar role or context and ideally within a public sector organisation.
- Minute taking skills and experience.
- Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

BPSS Clearance.

SC
**Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please

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