Admin Support
6 months ago
**SQS is now looking for an Admin Support to join the Transport Team in our Scratchwood, Brentwood or Borough Green Depot.**
**Overall purpose of the job**:
To work with our Plant, Vehicle and Transport team to manage the administration of our Company's vehicles and Plant.
**Key Responsibilities**:
Accurate inputting, record keeping and maintenance of information held on Company databases.
This includes information on SmartCheck, Syrinx, TruckFile, WebFleet, VideoMatics, Davis, Congestion and Dart Charge, any in-house data bases.(training will be given on all systems)
- Manage the administration associated with on and off hiring of plant and vehicles both owned and third party hired vehicles.
- Work with the company software to maintain drivers’ records, this will include uploading driving licence to the database, training matrixes and inputting relevant info to the accident database.
- When vehichles are allocated to different departments/contracts/drivers you will update necessary records s
- Raise Purchase Orders (PO’s) for vehicles, plant hire, maintenance and parts required
- Reconcile received invoices against POs pre submitting to Accounts Payable for payments
- Manage internal cross charge processes where necessary
- Input PCN/NIP information into the data base and manage in line with company procedure
- Maintain accurate records of company fuel cards
- Act as a point of contact with internal and external contacts_ on agreed transport and plant matters_
- Be prepared to support the business on other relevant activities on a need’s basis
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