Team Secretary

6 months ago

Wakefield, United Kingdom South West Yorkshire Partnership NHS Trust Full time

may work within clinical environments where conflict resolution may be required. act as principal point of contact for users of the service eg,individuals from within/outside the Trust, service users and members of the public etc. work flexibly to meet the needs of the service. develop and maintain good working relationships by being, flexible, adaptable, polite, positive and empathetic, communicating effectively and informatively.

work with sensitivity and have a good understanding of the service provision and issues experienced by its users. prioritise own tasks, exercising a degree of independence, initiative and judgement. Assess situations, identify and resolve potential problems within own skill set. Refer and seek guidance on issues outside of postholders level of competency or authority to the Administrative Supervisor.

work within well-established departmental/Trust policies, procedures, protocols, guidelines and established service delivery plans at all times. use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality. Adapt style of communication to respond to others user communication difficulties. ensure the service experienced is positive and service user confidentiality is maintained at all times.

Treat users of the service, colleagues etc, with respect, dignity, courtesy and in accordance with the Trusts Values. To assist the department with office duties, for example: Word processing of correspondence /reports/ other documents accurately via copy or audio To take and transcribe minutes Dealing with telephone calls/ messages Photocopying/ Filing/ Scanning Receiving visitors/Reception Monitor and maintain department stationery supplies Reporting faults Mail handling Arranging meetings, hospitality, venues, distributing agenda/notes Managing diaries Create and Maintain Databases/Spreadsheets Maintain databases Demonstrate duties to new starterss Provide cover for other members of the team. Deliver excellent levels of service by regularly assessing, problem solving, evaluating and reporting to the Administrative Supervisor, in a timely and proactive manner when these standards have not been met, enabling appropriate action to be taken. Implement planned actions in response, communicating changes as appropriate.

Assist the Administrative Supervisor as required. Proactively and positively contribute to the achievement of business outcomes through individual and team effort, with the focus being on delivering excellent customer services. Assist in the promotion of an open, welcoming, person-centred culture for service users. Seek and support feedback from service users to aid service improvement as required.

Produce clear and accurate written correspondence (including the composition of ad-hoc routine letters) eg, letters, memos, reports, presentations etc, using competent copy, audio tapes, IT skills, accurate data inputting and use of Trust Intranet and Internet as required. Maintain accurate documentation. Use appropriate documentation/systems in accordance with local and Trust standards. Use effective verbal/written communication at all times, incorporating tact, empathy, consideration, courtesy and confidentiality.

Adapt style of communication to respond to service user communication difficulties and psychological, social, physical and spiritual needs. Build and sustain effective communications to ensure good team working and collaborative working practices. Disseminate knowledge, and information to those who need to know. Contribute to the smooth running of administrative systems and meeting of all relevant deadlines.

Recognise and respond appropriately to any emergency situation. Contribute to the reduction of hazards in the environment, considering safety, security, theft or damage. Undertake safe infection prevention and control by using protective equipment, safe disposal of waste, performing hand hygiene, cleaning, disinfecting etc. Proactively identify additional activities in accordance with the role, which would increase postholder efficiency and the efficiency of the team; offer suggestions for improvement and implement agreed activities.

Support the Trusts culture of collaborative, flexible cross-team working and commitment to delivering quality services and outcomes. Make use of opportunities for sharing good practice and learning. 1.1 Working as part of a Team: Organise meetings/ events using electronice diaries and produce and distribute associated documents. This could include the provision of support to Consultants in their special interests role(s), eg Clinical Tutor, Child Protection, etc Undertake general clerical duties appropriate to the role eg, reception duties, dealing with post, photocopying, ordering/requisitioning, reporting faults, filing/retrieval, booking appointments, faxing, scanning, diary management, petty cash, client travel expense reimbursement, minute/note taking and the collat

  • Secretary

    6 months ago

    Wakefield, United Kingdom Spectrum Community Health CIC Full time

    An exciting opportunity to join the Business Admin Team providing an efficient secretarial support to the Executive Directors and their wider team. We are looking for a highly motivated, enthusiastic individual with the ability to prioritise their workload, having excellent administration and communication skills, be an experienced minute taker, diary...

  • Personal Secretary to Chief Officer Team Member

    6 months ago

    Wakefield, United Kingdom West Yorkshire Police Full time

    Location - Wakefield Salary - £24,921.00 - £27,351.00 Job Advert - Personal Secretary to Chief Officer Team - Wakefield Headquarters, - One permanent full-time post (37 hours) - Salary £24,921.00 - £27,351.00 per annum. - This vacancy is advertised externally. - West Yorkshire Police is looking to recruit a Personal Secretary to join the Chief Officer...

  • Medical Secretary Assistant

    3 days ago

    Wakefield, Wakefield, United Kingdom Staff Partners Business Full time

    Job Title: Medical SecretaryWe are seeking a reliable and experienced medical secretary to support our GP practice in Wakefield. This is a temporary contract opportunity that requires strong organizational skills and knowledge of referral procedures.Key Responsibilities:Preparing GP letters for patientsManaging referrals and hospital...

  • Slt Secretary

    6 months ago

    Wakefield, United Kingdom West Yorkshire Police Full time

    Senior Leadership Team Secretary Estates and Business Services Carr Gate, Wakefield One full-time permanent position West Yorkshire Police is looking to appoint a full time SLT Secretary based at Carr Gate, Wakefield What you'll need: - Basic knowledge of office systems and procedures. - Knowledge of and the ability to operate computer systems such as...

  • Medical Secretary

    3 weeks ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching Nhs Trust Full time

    Job summary Anopportunity has arisen for an enthusiastic and organised individual within theDivision of medicine at Mid Yorkshire NHS Teaching Trust as a MedicalSecretary.Weare seeking to appoint two medical secretaries within the Division of Medicine.hour position withinthe Neurology Department.34 hour position within the CardiologyDepartment.Thepost holder...

  • Slt Secretary

    6 months ago

    Wakefield, United Kingdom West Yorkshire Police Full time

    THE FOLLOWING VACANCY HAS BEEN ADVERTISED EXTERNALLY Senior Leadership Team Secretary Directorate - Estates and Business Services Location - Wakefield Permanent 1 Full Time post West Yorkshire Police is looking to appoint a full time SLT Secretary to provide an efficient and comprehensive business support function to the assigned...

  • Medical Secretary

    4 weeks ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    Job summary Anopportunity has arisen for an enthusiastic and organised individual within theDivision of medicine at Mid Yorkshire NHS Teaching Trust as a MedicalSecretary. Weare seeking to appoint two medical secretaries within the Division of Medicine. hour position withinthe Neurology Department. 34 hour position within the CardiologyDepartment....

  • Secretary to Clinical Services

    7 months ago

    Wakefield, United Kingdom Spectrum Community Health CIC Full time

    To provide excellent secretarial service to the Director of Nursing and Quality and the wider team. This will include facilitating meetings including minute taking, diary management and communication with both internal and external parties. In addition, as a member of the Business Admin Team you will be required to undertake a number of administration duties...

  • Secretary to Clinical Services

    6 months ago

    Wakefield, United Kingdom Spectrum Community Health CIC Full time

    An exciting opportunity to join the Business Admin Team providing an efficient secretarial support to the Director of Nursing and Quality and their wider team. We are looking for a highly motivated, enthusiastic individual with the ability to prioritise their workload, having excellent administration and communication skills, be an experienced minute taker,...

  • Secretary

    7 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    May need to contact members of the public, external bodies/agencies. Analysis of queries and issues, making judgements about how to deal with them and escalating as appropriate. This may require the use of tact, empathy, persuasion, or reassurance skills. To attend meetings and appropriate Committees to provide secretarial support by setting agendas, log...

  • Executive Secretary to Chief Officer

    4 weeks ago

    Wakefield, Wakefield, United Kingdom West Yorkshire Police Full time

    **Job Advert: Personal Secretary to Chief Officer Team**West Yorkshire Police is seeking an experienced and skilled Personal Secretary to join the Chief Officer Team Secretariat at its headquarters in Wakefield. This full-time position involves providing comprehensive secretariat support to senior management.Key Responsibilities:Provide confidential and...

  • Secretary

    8 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service; deal with enquiries from a multitude of sources following Trust policies and...

  • Support Secretary

    6 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    Key Responsibilities To ensure post addressed to relevant teams is promptly collected, sorted, and recorded. To sort and where appropriate in responding to incoming mail bring to the attention of senior member of staff anything that is out of there remit. Be a part of the divisional management team. Provide a friendly and professional service, dealing with...

  • Medical Secretary

    7 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust...

  • Secretarial Assistant

    6 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the clinical teams is promptly collected, sorted and recorded. To sort and where appropriate in responding to incoming mail bring to the attention of senior member of staff anything that is out of there remit. Be a part of the clinical team. Provide a friendly and professional service, dealing with enquiries following Trust...

  • Team Secretary

    6 months ago

    Wakefield, United Kingdom South West Yorkshire Partnership NHS Trust Full time

    **The post-holder will**: under the supervison/direction of the Administrative Supervisor, within a delegated framework for agreed tasks and seeking support as and when necessary, provide a comprehensive, confidential, Secreterial/administrative service to clinical/support services, in an efficient and confidential manner. provide services within...

  • Legal Secretary

    2 weeks ago

    Wakefield, United Kingdom Qed Full time

    Job Title: Legal Secretary (Private Client) Location: Wakefield Salary: up to £28,000 Full time, but part time can be considered What do my clients offer: Five weeks of annual leave plus bank holidays (pro-rata).An extra day off to celebrate your birthday.A structured progression and development program.Office closure during Christmas.Wellbeing initiatives,...

  • Medical Secretary

    6 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust...

  • Medical Secretary

    7 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust...

  • Assistant Medical Secretary

    6 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    Key Responsibilities To ensure post addressed to the clinical teams is promptly collected, sorted and recorded. To sort and where appropriate in responding to incoming mail bring to the attention of senior member of staff anything that is out of there remit. Be a part of the clinical team. Provide a friendly and professional service, dealing with enquiries...