Assistant Medical Secretary

3 months ago

Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

Key Responsibilities To ensure post addressed to the clinical teams is promptly collected, sorted and recorded. To sort and where appropriate in responding to incoming mail bring to the attention of senior member of staff anything that is out of there remit. Be a part of the clinical team. Provide a friendly and professional service, dealing with enquiries following Trust policies.

Assist clinicians with administrative tasks, e.g. utilising IT systems or ensuring paper forms are completed and sent to relevant departments in a timely manner in line with the ward/departments Key Performance Indicators To ensure all duties are undertaken in line with standard operating procedures and to enable the achievement of Trust and Service specific Key Performance Indicators. To request, cancel and re-arrange appointments when necessary. Assist with, receive and respond appropriately to telephone and personal enquiries from patients, relatives, GPs, other consultants and external bodies, referring enquiries to the consultants / clinical team where necessary and escalate as appropriate within the Trust complaints procedure.

Assist with prioritising and ensuring clinical investigations are acted upon. The post holder must ensure urgent matters, for example urgent referrals are escalated as appropriate. Accurate recording of all computerised based patient records, updating and amending information in a timely manner as per standard operating procedures. Undertake routine or ad hoc data validation as directed.

Assist with and bring to the clinical teams attention results of investigations from patients/deal with appropriately in a timely manner i.e. ensuring appropriate follow-up appointments are made and results are stored appropriately in patient records. Keep an up to date and accurate record of patient case notes entering and leaving the department. Sourcing and distribution of case notes to other departments and hospitals e.g.

File Tracker/relevant IT system. Assist with the typing of medical correspondence using copy, audio tapes and relevant IT systems to a high and accurate standard. This may include clinic letters, medico-legal reports and other administrative work. Booking meeting rooms as requested.

Assist with the receipt of referral letters with timely input onto the computerised IT Systems within standard operating procedures. To be responsible for ensuring copies of correspondence are stored in the patients records in a timely manner in accordance with standard operating procedures. To undertake general secretarial duties including faxing, photocopying, filing and assisting with the smooth operation of the department. To assist with the confidential management of patient records and ensure that all documentation is returned to the appropriate department and is accurately completed and promptly dispatched.

Assist with the preparation of patient records for admission, transfer and discharge in a timely manner in line with standard operating procedures as required. Operate IT systems ensuring correct personal details of patients held on the departmental database & Trust systems, and update as necessary. The post holder will give relevant assistance and training as and when required to support all colleagues. To carry out general administration duties and provide clerical assistance as required.

To send and receive faxes in a safe haven environment as per Trust policy. Ensure that all Hospital records are tracked and booked using the Trusts File Tracker computer system, or other relevant IT system.

  • Medical Secretary

    1 week ago

    Wakefield, Wakefield, United Kingdom NHS Professionals Full time

    {"title": "Medical Secretary Role", "description": "Are you looking for a challenging and rewarding role in the healthcare sector? We have an exciting opportunity for a Medical Secretary to join our team at Pinderfields Hospital, working closely with our dedicated staff to provide exceptional patient care.As a Medical Secretary, you will be responsible for a...

  • Medical Secretary

    1 week ago

    Wakefield, Wakefield, United Kingdom NHS Professionals Full time

    {"title": "Medical Secretary Role", "description": "Are you looking for a challenging and rewarding role in the healthcare sector? We have an exciting opportunity for a Medical Secretary to join our team at Pinderfields Hospital, working closely with our dedicated staff to provide exceptional patient care.As a Medical Secretary, you will be responsible for a...

  • Medical Secretary

    3 months ago

    Wakefield, United Kingdom Mid Yorkshire Hospitals NHS Trust Full time

    An exciting opportunity has become available within our well established Medical Secretary Team in the Diabetes Centre at Pinderfields Hospital, for a Full time Band 3 Medical Secretary, working 37.5 hours per week, Monday to Friday core office hours. Strong interpersonal and communication skills are essential as the role requires liaising with Managers,...

  • Medical Secretary

    3 months ago

    Wakefield, United Kingdom Mid Yorkshire Hospitals NHS Trust Full time

    We are looking for a full time band 3 secretary to cover maternity leave. This will be for a fixed period of 12 months The post holder will be required to provide a comprehensive secretarial service, relating to NHS work for a clinical team in the department in accordance with trust policies and procedures. The medical secretary provides a link between...

  • Medical Secretary

    4 days ago

    Wakefield, Wakefield, United Kingdom NHS Professionals Full time

    Job Title: Medical SecretaryLocation: Pinderfields Hospital, Aberford Road, Wakefield, WF1 4DGHours: 37.5 Monday - Friday 8.30am - 4.30am / 9.00am - 5.00pmTrust Location: Mid Yorkshire Hospitals NHS TrustRole type: Temporary for 2 months with possibility of extensionKey Responsibilities:Clearing a backlog of audio typingUsing digital dictation to perform...

  • Medical Secretary

    4 days ago

    Wakefield, Wakefield, United Kingdom NHS Professionals Full time

    Job Title: Medical SecretaryLocation: Pinderfields Hospital, Aberford Road, Wakefield, WF1 4DGHours: 37.5 Monday - Friday 8.30am - 4.30am / 9.00am - 5.00pmTrust Location: Mid Yorkshire Hospitals NHS TrustRole type: Temporary for 2 months with possibility of extensionKey Responsibilities:Clearing a backlog of audio typingUsing digital dictation to perform...

  • Medical Secretary

    3 months ago

    Wakefield, United Kingdom NHS Professionals Full time

    **Job Title**:Acute Care Medical Secretary **Trust Location**:Mid Yorkshire Hospitals NHS Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Mid Yorkshire Hospitals NHS Trust is the place for you. **About the Trust** Mid Yorkshire is a local Trust providing compassionate, expert...

  • Acute Care Medical Secretary

    4 months ago

    Wakefield, United Kingdom Mid Yorkshire Hospitals NHS Trust Full time

    The Acute Care Division at Mid Yorkshire Teaching NHS Trust have an exciting opportunity for a part time Medical Secretary to be part of the core administration team supporting the acute care divisions clinical teams. This is following a review and refresh of the current structure. This is an exciting opportunity which offers a rare chance to play a key...

  • Medical Secretary

    4 weeks ago

    Wakefield, United Kingdom NHS Professionals Full time

    Job Title: Medical Secretary Location: Pinderfields Hospital, Aberford Road, Wakefield, WF1 4DG Hours: 37.5 Monday - Friday 8.30am - 4.30am / 9.00am - 5.00pm Trust Location: Mid Yorkshire Hospitals NHS Trust Role type: Temporary for 2 months with possibility of extension What you'll be responsible for: Clearing a back log of audio typingUsing digital...

  • Medical Secretary

    4 months ago

    Wakefield, United Kingdom Mid Yorkshire Teaching NHS Trust Full time

    Key Responsibilities To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources...

  • Medical Secretary

    3 months ago

    Wakefield, United Kingdom Mid Yorkshire Hospitals NHS Trust Full time

    We are looking to recruit two secretaries one to be based in the cardiology team and one in respiratory medicine. Both vacancies are full time Monday to Friday 9 to 5. Both positions are based at Pinderfields Hospital in Wakefield. The post-holders will be required to provide a secretarial service for the clinical team within the Respiratory/Cardiology...

  • Medical Secretary

    4 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust...

  • Medical Secretary

    4 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust...

  • Medical Secretary

    4 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust...

  • Medical Secretary

    4 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust...

  • Secretarial Assistant

    3 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the clinical teams is promptly collected, sorted and recorded. To sort and where appropriate in responding to incoming mail bring to the attention of senior member of staff anything that is out of there remit. Be a part of the clinical team. Provide a friendly and professional service, dealing with enquiries following Trust...

  • Legal Assistant/secretary

    3 months ago

    Wakefield, United Kingdom Newtons Solicitors Ltd Full time

    **Legal Assistant**, Full-time - Wakefield Thanks for checking out our job description for a Legal Assistant/Secretary to join our growing team in Wakefield. Are you highly organised with excellent client service skills? Do you have experience with filing and writing legal documents or similar? If so, this could be the ideal position for you. - This is a...

  • Secretary

    5 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    JOB PURPOSE The post-holder will be required to provide a comprehensive secretarial service relating to NHS work for a clinical/managerial team in the department in accordance with Trust policies and procedures. This post requires a self-motivated and professional individual with the confidence and ability to work on their own initiative or as part of a team...

  • Medical Receptionist

    4 months ago

    Wakefield, United Kingdom Leigh View Medical Practice Full time

    Leigh View Medical Practice in Tingley (between Wakefield and Leeds) is currently looking to recruit Part Time Medical Receptionists to join the Team. System 1 experience is preferred but full training will be provided - Ensuring that patients receive a high level of customer service whilst accessing the most appropriate service for their needs. -...

  • Secretary

    3 months ago

    Wakefield, United Kingdom Spectrum Community Health CIC Full time

    An exciting opportunity to join the Business Admin Team providing an efficient secretarial support to the Executive Directors and their wider team. We are looking for a highly motivated, enthusiastic individual with the ability to prioritise their workload, having excellent administration and communication skills, be an experienced minute taker, diary...