Assistant Medical Secretary

6 months ago

Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

Key Responsibilities To ensure post addressed to the clinical teams is promptly collected, sorted and recorded. To sort and where appropriate in responding to incoming mail bring to the attention of senior member of staff anything that is out of there remit. Be a part of the clinical team. Provide a friendly and professional service, dealing with enquiries following Trust policies.

Assist clinicians with administrative tasks, e.g. utilising IT systems or ensuring paper forms are completed and sent to relevant departments in a timely manner in line with the ward/departments Key Performance Indicators To ensure all duties are undertaken in line with standard operating procedures and to enable the achievement of Trust and Service specific Key Performance Indicators. To request, cancel and re-arrange appointments when necessary. Assist with, receive and respond appropriately to telephone and personal enquiries from patients, relatives, GPs, other consultants and external bodies, referring enquiries to the consultants / clinical team where necessary and escalate as appropriate within the Trust complaints procedure.

Assist with prioritising and ensuring clinical investigations are acted upon. The post holder must ensure urgent matters, for example urgent referrals are escalated as appropriate. Accurate recording of all computerised based patient records, updating and amending information in a timely manner as per standard operating procedures. Undertake routine or ad hoc data validation as directed.

Assist with and bring to the clinical teams attention results of investigations from patients/deal with appropriately in a timely manner i.e. ensuring appropriate follow-up appointments are made and results are stored appropriately in patient records. Keep an up to date and accurate record of patient case notes entering and leaving the department. Sourcing and distribution of case notes to other departments and hospitals e.g.

File Tracker/relevant IT system. Assist with the typing of medical correspondence using copy, audio tapes and relevant IT systems to a high and accurate standard. This may include clinic letters, medico-legal reports and other administrative work. Booking meeting rooms as requested.

Assist with the receipt of referral letters with timely input onto the computerised IT Systems within standard operating procedures. To be responsible for ensuring copies of correspondence are stored in the patients records in a timely manner in accordance with standard operating procedures. To undertake general secretarial duties including faxing, photocopying, filing and assisting with the smooth operation of the department. To assist with the confidential management of patient records and ensure that all documentation is returned to the appropriate department and is accurately completed and promptly dispatched.

Assist with the preparation of patient records for admission, transfer and discharge in a timely manner in line with standard operating procedures as required. Operate IT systems ensuring correct personal details of patients held on the departmental database & Trust systems, and update as necessary. The post holder will give relevant assistance and training as and when required to support all colleagues. To carry out general administration duties and provide clerical assistance as required.

To send and receive faxes in a safe haven environment as per Trust policy. Ensure that all Hospital records are tracked and booked using the Trusts File Tracker computer system, or other relevant IT system.

  • Medical Secretary Assistant

    2 weeks ago

    Wakefield, Wakefield, United Kingdom Staff Partners Business Full time

    Job Title: Medical SecretaryWe are seeking a reliable and experienced medical secretary to support our GP practice in Wakefield. This is a temporary contract opportunity that requires strong organizational skills and knowledge of referral procedures.Key Responsibilities:Preparing GP letters for patientsManaging referrals and hospital...

  • Medical Secretary

    2 months ago

    Wakefield, United Kingdom CV-Library Full time

    Job Role : Medical Secretary Location : Wakefield Pay Rate : £13.50 - £14.00 Temporary contract Are you immediately available and happy to take on a temporary contract ? Do you have a good working knowledge of Systmone? We are working with a lovely GP Practice based in Wakefield whom require a Medical Secretary to join them on temporary...

  • Medical Secretary

    4 weeks ago

    Wakefield, United Kingdom Staff Partners Business Full time

    Job Role : Medical Secretary Location : Wakefield Pay Rate : £13.50 - £14.00 Temporary contract Are you immediately available and happy to take on a temporary contract ? Do you have a good working knowledge of Systmone? We are working with a lovely GP Practice based in Wakefield whom require a Medical Secretary to join them on temporary...

  • Medical Secretary

    4 weeks ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching Nhs Trust Full time

    Job summary Anopportunity has arisen for an enthusiastic and organised individual within theDivision of medicine at Mid Yorkshire NHS Teaching Trust as a MedicalSecretary.Weare seeking to appoint two medical secretaries within the Division of Medicine.hour position withinthe Neurology Department.34 hour position within the CardiologyDepartment.Thepost holder...

  • Medical Secretary

    3 days ago

    Wakefield, Wakefield, United Kingdom NHS Full time

    About the RoleWe are seeking an experienced Medical Secretary to join our Paediatric team. This is a 32-hour per week position based at Pinderfields General Hospital, working over four or five days per week, Monday - Friday.

  • Medical Secretary

    7 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust...

  • Medical Secretary

    7 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust...

  • Medical Secretary

    7 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust...

  • Secretarial Assistant

    6 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the clinical teams is promptly collected, sorted and recorded. To sort and where appropriate in responding to incoming mail bring to the attention of senior member of staff anything that is out of there remit. Be a part of the clinical team. Provide a friendly and professional service, dealing with enquiries following Trust...

  • Secretary

    6 months ago

    Wakefield, United Kingdom Spectrum Community Health CIC Full time

    An exciting opportunity to join the Business Admin Team providing an efficient secretarial support to the Executive Directors and their wider team. We are looking for a highly motivated, enthusiastic individual with the ability to prioritise their workload, having excellent administration and communication skills, be an experienced minute taker, diary...

  • Medical Receptionist

    7 months ago

    Wakefield, United Kingdom Leigh View Medical Practice Full time

    Leigh View Medical Practice in Tingley (between Wakefield and Leeds) is currently looking to recruit Part Time Medical Receptionists to join the Team. System 1 experience is preferred but full training will be provided - Ensuring that patients receive a high level of customer service whilst accessing the most appropriate service for their needs. -...

  • Slt Secretary

    6 months ago

    Wakefield, United Kingdom West Yorkshire Police Full time

    Senior Leadership Team Secretary Estates and Business Services Carr Gate, Wakefield One full-time permanent position West Yorkshire Police is looking to appoint a full time SLT Secretary based at Carr Gate, Wakefield What you'll need: - Basic knowledge of office systems and procedures. - Knowledge of and the ability to operate computer systems such as...

  • Slt Secretary

    7 months ago

    Wakefield, United Kingdom West Yorkshire Police Full time

    THE FOLLOWING VACANCY HAS BEEN ADVERTISED EXTERNALLY Senior Leadership Team Secretary Directorate - Estates and Business Services Location - Wakefield Permanent 1 Full Time post West Yorkshire Police is looking to appoint a full time SLT Secretary to provide an efficient and comprehensive business support function to the assigned...

  • Medical Secretary

    7 months ago

    Wakefield, United Kingdom South West Yorkshire Partnership NHS Trust Full time

    may work within clinical environments where conflict resolution may be required. act as principal point of contact for users of the service eg,individuals from within/outside the Trust, service users and members of the public etc. work flexibly to meet the needs of the service. develop and maintain good working relationships by being, flexible, adaptable,...

  • Secretary to Clinical Services

    6 months ago

    Wakefield, United Kingdom Spectrum Community Health CIC Full time

    An exciting opportunity to join the Business Admin Team providing an efficient secretarial support to the Director of Nursing and Quality and their wider team. We are looking for a highly motivated, enthusiastic individual with the ability to prioritise their workload, having excellent administration and communication skills, be an experienced minute taker,...

  • Secretary

    8 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    May need to contact members of the public, external bodies/agencies. Analysis of queries and issues, making judgements about how to deal with them and escalating as appropriate. This may require the use of tact, empathy, persuasion, or reassurance skills. To attend meetings and appropriate Committees to provide secretarial support by setting agendas, log...

  • Support Secretary

    7 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    Key Responsibilities To ensure post addressed to relevant teams is promptly collected, sorted, and recorded. To sort and where appropriate in responding to incoming mail bring to the attention of senior member of staff anything that is out of there remit. Be a part of the divisional management team. Provide a friendly and professional service, dealing with...

  • Secretary

    9 months ago

    Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

    To ensure post addressed to the clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service; deal with enquiries from a multitude of sources following Trust policies and...

  • Medical Secretary

    8 months ago

    Wakefield, United Kingdom South West Yorkshire Partnership NHS Trust Full time

    may work within clinical environments where conflict resolution may be required. act as principal point of contact for users of the service eg. individuals from within/outside the Trust, service users and members of the public etc. work flexibly to meet the needs of the service.# develop and maintain good working relationships by being, flexible, adaptable,...

  • GP Practice Administrator

    2 weeks ago

    Wakefield, Wakefield, United Kingdom Staff Partners Business Full time

    Job Summary:We are currently recruiting for a medical secretary to join our team on a temporary contract in Wakefield. As a medical secretary, you will provide administrative support to our healthcare staff and contribute to the smooth operation of our GP practice.Responsibilities:Prepare and dispatch correspondence to patients and other healthcare...