Medical Secretary

3 weeks ago


Plymouth, United Kingdom NHS Professionals Full time

**Job Purpose**:
To provide a comprehensive medical secretarial service to a department in an efficient and timely manner. This post is part of a professional multi-skilled team working across the Administration Services.

**Key Dimensions**:
The key responsibilities of this role are the effective and efficient management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures.

**PRIMARY DUTIES & AREAS OF RESPONSIBILITY**

1. Responsible for the full secretarial and administrative service to the team.

2. Take appropriate action with regard to telephone calls from patients, GPs and other agencies using initiative, within broad guidelines outlined by the team / service line manager.

3. Ensure accurate messages are taken for and delivered in timely manner.

4. Prioritise own workload including the typing of clinics and medical reports / documents, booking of clinics and liaison with other agencies.

5. Access to an up-to-date diaries for the clinicians, liaising with external and internal contacts and organisations as necessary.

6. Sorting and dealing with all correspondence and keeping a satisfactory record and filing system to ensure swift retrieval of information.

7. Provide administrative support to team in respect of work relating to teaching, research, NHS medical reports, charities and publications, including arranging meetings, agendas and minutes.

8. Assist with the improvement and presentation of data collection using appropriate computer software to achieve effective results.

9. Ensure effective communication with all members of a multi-disciplinary team.

10. Provide support in respect of clinical audit responsibilities.

11. Assist Line Manager in the supervision and training of support medical secretaries as appropriate.

12. Maintain comprehensive knowledge of iPMS (Information Patient Management Service) commensurate with role.

13. Ensure all hospital notes coming into and out of the department are accurately traced on iPMS.

14. Co-ordination of specialty out-patient waiting lists within the framework of the Waiting List Management Policy (MGN4).

15. Ensure referrals are processed and directed to appropriate clinic in line with policy.

16. Obtain patient test results using PATH/RAD system at consultant(s)/team request.

17. Required to cover departmental admin and clerical colleagues during times of absence or increased workload as requested by line manager.

18. Undertake reception duties in conjunction with admin and clerical colleagues as requested by line manager.

19. Order stationery (electronically via EROS) as appropriate at the request of line manager.

20. To carry out any other clerical duties as determined by the line manager

**Job Types**: Full-time, Part-time, Temporary contract
Part-time hours: 16 - 37.5 per week

**Salary**: £11.67-£19.72 per hour

**Benefits**:

- Company pension

Schedule:

- Flexitime
- Monday to Friday

Work Location: In person


  • Medical Secretary

    1 month ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    There is a vacancy in the Hepatology Department for a Medical Secretary. We are looking for an enthusiastic and energetic individual to work in this extremely busy department. The post is interesting and varied and requires an ability to work as a member of a team. **Job Purpose**: To provide a comprehensive medical secretarial service to consultant and/or...

  • Medical Secretary

    1 month ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    There is a vacancy in the Hepatology Department for a Medical Secretary. We are looking for an enthusiastic and energetic individual to work in this extremely busy department. The post is interesting and varied and requires an ability to work as a member of a team.

  • Medical Secretary

    1 month ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive medical secretarial service to consultant and/or group of medical staff and other clinical staff in an efficient and timely manner. Work to the Trust values - Put patients first, Take ownership, Respect others, Be positive, Listen, learn and improv Adhere to Trust policies and procedures, e.g. Health and Safety at Work, Equal...

  • Ent Medical Secretary

    1 month ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive medical secretarial service to a consultant and/or group of medical staff in an efficient and timely manner. This post is part of a professional multi-skilled team working across the administration services.

  • Medical Secretary

    5 days ago


    Plymouth, United Kingdom Livewell Southwest Full time

    Your role will be to provide a comprehensive, effective and timely secretarial support to -Livewell Community Substance misuse service Non-medical prescribers and Doctors. You will actively organise own workload in an efficient and productive manner. You will liaise with all colleagues within the multidisciplinary team, and with internal departments and...


  • Plymouth, United Kingdom Livewell Southwest CIC Full time

    25 hours per week. We are looking for an enthusiastic person to fulfil an administrators position to work with our Medical Secretary Manager and Service Support Manager supporting doctors in the Neuro Rehab, Community Geriatrics, and Long COVID services in Adults, Frailty, and Specialist Services (AFSS) based at Mount Gould Hospital. You will be learning on...

  • Medical Secretary

    1 month ago


    Plymouth, United Kingdom Livewell Southwest CIC Full time

    The perinatal service is expanding, and we are seeking a medical secretary to work Monday, Thursday and Friday 9-5 alongside our existing admin team. The role will primarily be providing administrative support to the substantive consultant psychiatrist recently into post. You will be part of an admin team supporting cross cover during annual leave and also...

  • Medical Secretary

    1 month ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    There is a full time Medical Secretary vacancy within the Gastroenterology Department. We are looking for an enthusiastic and energetic individual to work in this extremely busy department. The post is interesting and varied. There is opportunity to partially work from home and flexible working core hours are also available. Applicants should be educated to...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To support the Medical Administration Team in providing an efficient and timely secretarial, clerical and administrative service. - The key responsibilities of this role are the effective management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures. - Provide secretarial...

  • Support Secretary

    4 weeks ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To assist in the provision of administrative support to the Haematology Department. Including audio typing, filing, booking patient appointments, preparing patient notes and other administrative / secretarial functions. To provide audio / copy typing support to the senior secretaries. To sort and file patient results, letters and other correspondence in...

  • Support Secretary

    1 month ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Provide secretarial and clerical support to the consultant and medical staff as required. Monitor and inform medical secretary of stationary needs. Take appropriate action with regards to telephone calls from patients, GPs and other agencies using initiative, some of which require analysis, and guidance from the medical secretaries, where needed. To trace...

  • Medical Secretary

    1 month ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The post is interesting and varied and requires the ability to provide secretarial support to the imaging team, work on their own but also as part of a team. Applicants should have a mature and responsible attitude and be able to demonstrate good written and verbal communication skills. The postholder should be able to touch type and have good IT...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive clerical and administrative service to the Care Group in an efficient and timely manner. To support the Directorate Secretary in providing an efficient and timely secretarial, clerical and administrative service to the Directorate Management team. The key responsibilities of this role are to provide secretarial support to the...

  • Support Secretary

    4 weeks ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To support the medical secretaries in providing an efficient and timely secretarial and administrative service. Work to the Trust values - Put patients first, Take ownership, Respect others, Be positive, Listen, learn and improve. Adhere to Trust policies and procedures, e.g. Health and Safety at Work, Equal Opportunities etc. Maintain personal and...

  • Support Secretary

    4 weeks ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive support medical secretarial service to an allocated clinical area in an efficient and timely manner. This will be to support our expanding ESP team, as well as supporting the existing secretarial team. - Typing - Printing - Sending Letters - General Admin - Filing - Adding waiting lists. - Booking appointments. - Other admin tasks...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    University Hospitals Plymouth NHS Trustis investing in their Oncology services and is delighted to open the opportunity for aConsultant In Medical Oncologyto join the team and help develop cancer services. Facilities include an onsite Chemotherapy Day unit,, three linear accelerators and a team able to deliver IGRT, VMAT/IMRT, primary and oligometastases,...

  • Administrator

    4 weeks ago


    Plymouth, United Kingdom Livewell Southwest CIC Full time

    22.5 hours per week. We are looking for an enthusiastic Administrator to work with our Medical Secretaries and Medical Secretary Manager in the Community Geriatrics, Neurorehabilitation, and Long COVID services as part of the Adults, Frailty, and Specialist Services (AFSS) based at Mount Gould Hospital. **"please note that this role is not eligible for...

  • Medical Secretary

    1 month ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To become familiar with, and accurately use Infoflex (the current Rheumatology electronic patient record system) and the Bighand Voice Recognition system (or its equivalent) for clinical audio typing. Be responsible for dealing with all correspondence by keeping a satisfactory record/filing system and ensure all clinic typing is held on Infoflex &...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    This is an exciting opportunity to join the Department of Professional Healthcare Education as a Administrator / Course Co-ordinator. The postholder will provide a comprehensive administrative and secretarial service to the Department of Professional Healthcare Education, supporting all aspects of the service across the Trust being flexible with regard to...

  • Medical Secretary

    1 month ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Have knowledge of the latest local and national access standards and targets relevant to the specialty. To support the proactive management of all relevant waiting lists and target reports, ensuring that patients do not breach their target waits including 2ww patients in accordance with local and national guidelines. Ensure that patients are proactively...