Office Coordinator

1 week ago

Cobham, United Kingdom Reed Business Support Full time

**Office Coordinator**

**Leatherhead, Surrey - Office Based/Parking on site**

**Salary: £25,000 - £30,000 dependant on experience**

Monday to Friday, 9am - 5pm - 37.5 hours per week

My longstanding, international client based in Leatherhead, Surrey is seeking to employ an Office Coordinator to join their fun, collaborative team.

This role will suit someone with a couple of years experience within a HR Assistant/Administrator position who is happy to move into an all rounder Office Coordinator role with some HR duties position.

This role at present is 80% Office Administration and 20% HR duties, and may change as the role progresses.

**Role Description**:
Ensuring data on BrightHR is kept up to date with holidays, sickness, data
Keeping up to date with legislation to ensure company remains inline with policies and contracts.
Assist with company information for completion of Supplier Questionnaires
Liaise with insurers to adjust policy when required and review and renew all company insurances with Head of Finance and Managing Director
Assist management with HR queries and provide advice where required
Motor vehicles - ensure all vehicles are registered/taxed/insured and serviced. Arrange fuel cards.
Prepare and process details for P11Ds/P46
Death in Service / Private Medical - Prepare/ Process and keep up to date.
Assist with company policies including Health & Safety/Equal Opportunities/Whistle Blowing/ IT/Modern day Slavery and Anti Bribery - ensure all employees has and understands the company policies and update when necessary.
Onboarding process
Recruitment - assist all departments on recruiting and job descriptions.
Keeping all files up to date including but not limited too Personnel, Insurance, Company Administration
Arrange all portable appliance /emergency light testing in line with the law.
Security - keep details and allocation of all key/fob holders issued and liaise with Security Company for out of office alarm call outs.
Fire extinguishers - ensure all fire equipment is in date and within law requirements.
Fire Marshall
Cleaning - arrange cleaning contract and monitor.
First Aid - arrange first aid training and the first aid box is up to date and accidents are recorded.
Other ad-hoc duties including Stationery/Kitchen stocks, storage, travel/meetings/hotel arrangements.

**Essential experience for this role**:
Knowledgeable in HR
An understanding of Employee Relations
Understanding of Mediation processes
Starters and Leavers

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