Operations and Services Administrator

3 weeks ago


London, United Kingdom The Civil Service Retirement Fellowship Full time

**About us**

The Civil Service Retirement Fellowship is a small business in London, SE8 3EY. We are professional, collaborative, supportive and our goal is to We are a small national charity supporting former civil servants. We provide services focused on friendship and advice and these are run by a small team at Fellowship Office..

Our work environment includes:

- Safe work environment
- Relaxed atmosphere
- Casual work attire

**Job Description for P/T Operations & Services Administrator**

The role is part-time, worked across 3 days a week and the key responsibilities are shown as follows (these are not definitive but intended to give an idea of the scope of the post). Please note the salary shown is pro-rata.

**Administration**
- Ensure all filing, both paper and electronic, complies with data protection guidelines.
- Provide the day-to-day administration for the office (drafting letters, ordering office supplies, processing post etc.)
- Maintain and update the CSRF’s contact and subscription database.
- Maintain records of all staff annual leave, other absences from the office, sickness leave and lateness.
- Provide admin support to the Chief Executive and Deputy Chief Executive where required.

**Finance**
- Process incoming financial resources, reports, all invoices and expense claims
- Managing direct debits (amendments, creation of new payments)
- Other financial tasks agreed with with Chief Executive

**Services**
- Work with Deputy Chief Executive to support all areas of administration involved with the befriending schemes.
- Act as central point of contact for general enquiries from local group network volunteers

**Office Management**
- Liaise with external suppliers including equipment lease agreements and regular office checks (e.g. fire safety, maintenance, confidential shredding)
- Ensure the office is safe and tidy and act as designated Health and Safety representative.

**Job Type**: Part-time
Part-time hours: 22.5 per week

**Salary**: £21,000.00 per year

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- London, SE8 3EY: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 19/05/2023
Expected start date: 12/06/2023

Flextime



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