Team Administrator

2 weeks ago


London, United Kingdom Owen Reed Full time

Owen Reed are looking for a Team Administrator to join our Banking team in our London office on a 12 month fixed term contract.

12 Fixed Term Contract
Hours
- Flexible
- Hybrid

**What will you do**:
Administrative tasks
- Day-to-day administrative tasks such as photocopying, scanning and demonstrating the ability to delegate to appropriate department/s when necessary, e.g. for organising large volume printing, photocopying, document production.
- Assisting with event management including tasks such as RSVP management for events, responding to fee-earner queries about attending delegates using InterAction reporting function.
- Assisting with updating information on the SharePoint intranet or in managing and maintaining specific pages.
- Assisting the broader team with routine and ad-hoc administrative tasks relating to the operation of the team/office.
Preparation of key documents and correspondence
- Assisting with simple typing tasks including digital dictation, copy typing and hand written amendments.
- Using the firm's house style and proof reading all work to ensure that completed documents are delivered accurately and to a consistently high standard.
- Assisting the team with the preparation of agendas, presentations and meeting papers, including print production and timely distribution.
- Regularly updating fee earners' CVs ensuring they are maintained in the firm's CV Bank.
Project/matter support
- Assisting Secretarial Co-ordinator, Secretaries and Paralegals with internal project or matter related ad-hoc duties.
- Duties may include but are not limited to uploading files to deal rooms and sharepoint; printing, filing and archiving; arranging for files and bundles to be couriered; and supporting ad-hoc administrative tasks as required.
- Provide ad-hoc support to practice support team with tasks including but not limited to preparing bundles and hand delivering time critical documents.
Diary and contact management
- Arranging the booking of conference rooms, video conference facilities, cars, refreshments and restaurants.
What we are looking for:
Education / Qualifications / Experience:

- Some office experience, although training will be provided so this role would suit a school or college leaver.

**General skills**:

- Client service orientated approach.
- A proven working understanding of teamwork.
- Problem solving skills.
- Strong computer skills, specifically in relation to MS Office.
- Good communication skills.
- Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment.
- Attention to detail and discretion with confidential information.
- Able to work effectively as part of a diverse and inclusive team.
- Ability to touch type quickly and accurately.

**Other requirements**:

- Flexibility with working hours as required and willingness to work extra and on occasion unsociable hours when required



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