Finance Officer

2 weeks ago

Brighton, United Kingdom Varndean School Full time

**FINANCE OFFICER - JOB DESCRIPTION**
**Salary Grade: Scale 5, Points 13-17**

**Salary Range: £24,948 to £26,845 per annum, pro rata**

**full time or term time only working and also part working from home**

**Responsible to: Director of Finance and Operations**

The Post
We are seeking to appoint an experienced Finance Officer, who will have overall responsibility for the efficient and secure administration of the school's finances on a day to day basis, reporting to and in liaison with the Director of Finance & Operations (DoFO). Previous experience of school finance would be advantageous. The school uses SIMS FMS financial software and training would be provided, if necessary.

The post is either full time or term-time only with 10 additional days to be worked in school holiday periods to ensure adequate financial services to suppliers; exact working weeks/dates to be negotiated and agreed with the DoFO.

Main

**Responsibilities**:
The post holder is required to carry out the following tasks:

- Orders
- Overseeing the liaison with staff re placing orders
- Where relevant researching suppliers re. best value
- Overseeing the raising of curriculum orders for Heads of Department and other staff
- Overseeing the raising of orders for educational furniture and equipment
- Ensuring curriculum orders are delivered to correct departments/locations
- Dealing with any queries with regard to orders
- Authorisation of orders £2,000 and under

Expenditure
- Overseeing the coding of invoices with the correct expenditure code, ensuring they are logged on the system, distributing to budget holders for authorisation
- Processing of BACS (or rarely cheque) payment runs to suppliers, ensuring creditor terms are maximised and including passing for signature, ensuring invoices are filed and cheques posted.
- Overseeing the raising of credit notes/cancelling invoices.
- Overseeing and ensuring statements are checked and copy invoices requested when needed.
- Ensuring adequate funds in the school's bank account for purchases to be made
- End of month reporting to Heads of Department

Petty Cash
- Processing requests from staff for advances/reimbursements and the distribution of cash/cheques
- Arranging for reimbursement of the petty cash fund
- Obtaining/collecting cash from bank as necessary

Income
- Issue of invoices to debtors
- Matching of receipts with invoices
- Recording non invoiced income against relevant expenditure code
- Preparation of banking of cash, cheques, for collection
- Entering monthly journals form the LA onto FMS against correct income ledger codes and dealing with monthly adjustments

General Finance
- Assisting with the setting of the school's annual budget, as required
- To take an active role in the administration of the schools on-line payment systems
- To manage the school's PayPal accounts
- To be a cardholder for the school's credit card account and to monitor the use and activity of other cards.
- Assisting with the closing of End of Year accounts.
- Bank reconciliations.
- VAT returns on a monthly basis
- Chasing any outstanding debts from lettings and parents and liaising with LA as and when required
- Dealing with any returned (bounced) payments from bank promptly and tactfully
- Acting as budget-holder for the Office Expenses and Furniture & Equipment budgets.
- Assisting with all audits and implementing changes required
- Any other duties as required by the school, commensurate with the postholder's role and responsibilities.

PERSON SPECIFICATION

**POST TITLE: Finance Officer**

**CRITERIA ESSENTIAL CRITERIA**

**Job Related **-NVQ **Level 3 **or equivalent qualification or experience in relevant
**Education and **discipline
**Qualificationsand**
**Knowledge **-Good knowledge and understanding of relevant ICT and Finance packages. SIMS and FMS an advantage.
- **Full working knowledge **and understanding of range of financial policies / codes of practice and awareness of relevant legislation

**Experience -**Demonstrable experience of schools financial management and operation of administrative systems likely to have been gained **over a period of two years**

**Skills & Abilities **-Good numerical skills to undertake a variety of tasks, e.g. maintaining accounts for schools activities, producing financial reports
- Good literacy skills to undertake a variety of tasks, e.g. reporting, communication with suppliers, parents and the LA on behalf of the
Head Teacher
- **Very good **ICT skills, e.g. production of reports, correspondence, inputting / updating information
- Able to relate well to children and adults, often **on behalf of the**
**Head Teacher **, e.g. dealing with visitors, passing information / messages to other staff, dealing with suppliers, **providing advice**
- Some need to use analytical, **judgmental, creative and developmental skills**, e.g. when setting up appropriate systems and producing financial information for line managers / auditors
- Able to demonstrate se

  • Finance Officer

    5 hours ago

    Brighton, United Kingdom LHH Recruitment Solutions Full time

    I am working with a fantastic employer in Brighton, one of the best, who are looking to hire a Finance Officer to join them in this newly created position. Reporting directly into the Head of Finance you will be required to take ownership of the payroll function for the business and look at steamlining these systems and processes as well as being hands on...

  • Finance & Office Manager

    5 hours ago

    Brighton, United Kingdom Taylor Rose Recruitment Ltd Full time

    We have been instructed on a Finance & Office Manager opportunity on behalf of a Professional Services firm in Central Brighton. This opportunity would suit an experienced MAAT Finance Manager or Bookkeeper with strong management accounts experience looking for a varied role, offering lots of flexibility. Part time also considered. The role will involve...

  • Finance Officer

    7 days ago

    Brighton and Hove, United Kingdom Brighton & Hove City Council Full time

    **Finance Officer**: Posted on 3 February 2023 - Salary £24,948 - 26,845 pro-rata term-time - Contract Term Time - Permanent **Location**: Varndean School, Brighton **Job Summary**: - Job reference- orbis/TP/489/30700- - Positions available- 1- - Working hours- 37- - Closing date- 19 February 2023- - Job category- Administration & Clerical- -...

  • Research Student Officer-Fees

    Found in: Talent UK C2 - 7 days ago

    Brighton, United Kingdom University of Brighton Full time

    Research Student Officer-Fees & Finance Brighton Doctoral College This is an exciting opportunity to join a thriving University in support of its 400+ doctoral students. Working within the Doctoral College you will be responsible for oversight of all postgraduate research grants and the team’s work on fees and stipend payments to funded...

  • Finance Assistant

    3 weeks ago

    Brighton, United Kingdom Grafton Banks Limited Full time

    Grafton Banks Finance are delighted to be supporting a central Reigate based company who are looking for a Finance Assistant. This is an exciting opportunity for someone studying AAT looking for their first or second role in finance and join a close-knitteam. This role will be mainly responsible for managing a range of accounts payable duties alongside...

  • Payroller

    1 week ago

    Brighton, United Kingdom Grafton Banks Finance Recruitment Full time

    Grafton Banks Finance are currently working with a large well respected commercial company with offices in central Brighton to recruit a Payroller on a full time permanent basis. This is a full time job reporting into the Financial controller working in a busy, friendly finance team. Duties and responsibilities will include: - Processing weekly & monthly...

  • Research Student Officer-fees

    7 days ago

    Brighton, United Kingdom University of Brighton Full time

    **Location**: - Brighton - Moulsecoomb**Salary**: - £29,605 to £32,982 per annum**Closing Date**: - Thursday 09 May 2024**Reference**: - AS5248-24-141This is an exciting opportunity to join a thriving University in support of its 400+ doctoral students. Working within the Doctoral College you will be responsible for oversight of all postgraduate...

  • Finance Administrator

    Found in: beBee jobs GB - 2 weeks ago

    Brighton, Brighton and Hove, United Kingdom Page Personnel Full time

    Finance Administrator / Brighton / Accounting / FinancialClient DetailsA growing Brighton based business is looking to add to the new with a newly created Finance Administrator permanent hire.DescriptionAs Finance Administrator, you will be responsible for:ReconciliationsPaymentsReportingData analysisProfileStrong excel and systemsPossible AATHappy with...

  • Finance Administrator

    Found in: beBee S GB - 3 weeks ago

    Brighton, United Kingdom Page Personnel Full time

    Finance Administrator / Brighton / Accounting / FinancialClient DetailsA growing Brighton based business is looking to add to the new with a newly created Finance Administrator permanent hire.DescriptionAs Finance Administrator, you will be responsible for:ReconciliationsPaymentsReportingData analysisProfileStrong excel and systemsPossible AATHappy with...

  • Sales Ledger Clerk

    1 week ago

    Brighton, United Kingdom Grafton Banks Finance Recruitment Full time

    Grafton Banks Finance are delighted to be supporting an exciting company with offices in central Brighton. They are looking to recruit a Sales Ledger Clerk on a permanent basis, reporting into the Finance Manager. Duties will include: - Setting up new accounts and making amendments on the finance system - Posting sales invoices onto the system - Updating...

  • Assistant Accountant

    2 weeks ago

    Brighton, United Kingdom Page Personnel Finance Full time

    Assistant Accountant / Finance / Accounts / Brighton **Client Details** A well respected Brighton based organisation are looking to recruit a full time permanent Assistant Accountant. **Description** As Assistant Accountant, you will be responsible for: - All ledger processing of accounts payable, receivables and credit control - Cash and bank...

  • Project Coordinator

    3 days ago

    Brighton, United Kingdom Page Personnel Finance Full time

    As a Project Coordinator you will be reporting to the Head of Finance and Systems, you will be working closely with the Finance team and Programme Manager supporting the delivery of my clients internal and external projects and programmes. **Client Details** My client is a small business based in Brighton, who are looking for a Project Coordinator to join...

  • Accounts Assistant

    2 days ago

    Brighton, United Kingdom Grafton Banks Finance Recruitment Full time

    Grafton Banks Finance are working with a law firm based in Brighton, East Sussex to recruit an Accounts Assistant, on a full-time permanent basis. Reporting into the Head of Finance and working in a small friendly team, you will be responsible in supporting with the smooth running of the firms’ finances. Duties and Responsibilities will include: -...

  • Finance Assistant

    2 days ago

    Brighton, United Kingdom Alexander Lloyd Full time

    Alexander Lloyd are proud to be partnering with an a growing, international and well recognised online platform specializing in used photography and videography equipment in their search for a Finance Assistant to join the team on a permanent, full timebasis. A broad role, your duties will include, but not be limited to; - Daily sales and purchases...

  • Finance Assistant

    7 days ago

    Brighton, United Kingdom info@protalent.co Full time

    A unique industry opportunity in Brighton! We are currently working with an international group who specialise in providing financial support to private market funds. The business: You'll be exposed to an incredibly exciting client-base in industries such as real estate, infrastructure and renewables including wind and solar panel farms. Based in their...

  • Accounts Payable Clerk

    2 weeks ago

    Brighton, United Kingdom Ignata Finance Full time

    Ignata Finance need a hands-on, enthusiastic Accounts Payable Clerk who is super talented and has a high attention to detail, the ability to use their own initiative and be inquisitive. This is working for a brilliant business based in Brighton. They have a great team, supportive manager, and welcoming culture. The Role The successful Accounts Payable Clerk...

  • Finance Systems Assistant

    7 days ago

    Brighton, United Kingdom Grafton Banks Limited Full time

    Grafton Banks Finance are delighted to be assisting a well-established, Brighton based client who are looking for a Finance Systems Assistant. Reporting into the Finance Systems Manager, this role will be covering all systems related queries and issues,as well as Key Responsibilities: - Providing systems training as/when needed - Assisting with tasks to...

  • Finance Systems Administrator

    2 days ago

    Brighton, United Kingdom Study Group Full time

    **Contract type**: Full time, permanent **Location**: Brighton (Hybrid working from our city centre office) **JOB OVERVIEW** We are Study Group. We are a global leader in international education partnering with students and top tier Universities from all over the world. We believe in creating a better world through education, and value talented, driven,...

  • Accounts Assistant

    5 days ago

    Brighton, United Kingdom Page Personnel Finance Full time

    Accounts Assistant / Brighton / Accountancy **Client Details** A well established organisation based in Brighton seeking a full-time Accounts Assistant on an hourly temp basis. **Description** As an Accounts Assistant you will be responsible for: - Ensure that the invoices are coded and entered to the finance system in a timely fashion - Ensuring that...

  • Finance Business Partner

    3 days ago

    Brighton, United Kingdom LHH Recruitment Solutions Full time

    LHH Recruitment Solutions are currently working with a household name for the recruitment of a Finance Business Partner on a permanent basis. Working closely with the Divisional Finance Director you will be an integral part of the finance team in delivering financial insight and analysis to the business. You will be partnering with the Senior Leadership...