Case Coordinator

1 month ago

London, United Kingdom Simmons & Simmons LLP Full time

**The role**:
We are looking for a Case Coordinator to join our Service Excellence team on a 12 month fixed term contract.

This is a unique opportunity to work on a complex and strategic legal matter for the firm. The main purpose of the role is to manage and take full ownership of the invoice and disbursement process and the reporting required. The Case Coordinator will work closely with the Legal Team, Finance Team and the Legal Project Manager (LPM) to ensure successful delivery of this matter.

**What will you do**:

- Management of disbursement inbox - receive and collate large volumes of invoices from multiple suppliers, including chambers, recruitment agencies and courts.
- Key communication with suppliers and internal S+S teams
- Review invoices and update disbursement log in line with client instructions
- Reconcile invoices against internal S+S data collected
- Monitor and follow up on outstanding invoices
- Track all invoices received have been posted and paid by Accounts Payable
- Action all invoice approvals through Chrome River
- Compile information for inclusion in reports
- Monitor and report on the progress of the monthly disbursement process to S+S teams
- Support and provide updates to the LPM and LPC

**What we are looking for**:
**Essential skills and experience**:

- Excellent analytical skills
- Excellent IT skills, in particular Microsoft Excel
- Attention to detail and discretion with confidential information
- Good problem solving and solutions focused skills
- Ability to take ownership and self-manage
- Excellent organisational skills with the ability to prioritise work calmly and effectively in a pressurised environment
- Ability to multi-task in a fast-paced, high pressured, detail-oriented environment
- Ability to use initiative and independent judgment with excellent troubleshooting, decision making, and follow-through skills
- Ability to advise on system functionality and transactions
- Ability to make appropriate decisions after having analysed the situation and considered the consequences
- Good written, communication and interpersonal skills
- Accountability and professionalism

**Desirable skills and experience**:

- Able to work effectively as part of a diverse and inclusive team.
- Ability to influence and strong personal presence
- Financial literacy/understanding of law firm financials and performance metrics

**Here at Simmons & Simmons**:
We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. An inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.
- Competitive Offer Package including bonus's dependant on role/level, private medical insurance & pension contribution to name a few.
- Our global skills academy provides our people - regardless of their role and location - with the best learning opportunities the firm has to offer (including podcasts, short videos, live workshops and practical learning experiences).
- Dress 'for your day' Code.
- Hybrid working approach of 2 days a week required in the office with flexibility dependant on role/team/client demands.
- A wide range of international offices including: Hong Kong; Dubai; Tokyo; Dublin; Milan; Bristol; Madrid; Singapore.
- All offices have their own artwork collections - with a Damien Hurst and a Tracey Emin in the London office. We have a long standing history in supporting the art community especially up and coming artists.
- The creation of Simmons & Simmons Solutions - bringing together the best legal advice from our established legal teams with non-traditional capabilities that enhance, expand and differentiate the Simmons offering.
- Top 50 Employer for Social Mobility in the Social Mobility Employer Index 2021 (we have received this award five times).
- We have Social and Sport Committees contributing to Xmas & Summer parties, end of month social and various sporting events.
- We also have a range of Diversity Network Groups including LGBT+, Emerge (Race & Ethnicity) and The Number One Club (Women's network) who have organised various talks and events firmwide.

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