Administration Assistant

2 weeks ago


Worcester, United Kingdom Worcestershire Acute Hospitals NHS Trust Full time

To assist with the day-to-day running of the Chief Executive and Chairs office. Provide additional support to the Executive Directors and their EAs, undertaking duties as required to enable the smooth running of the office. To be the first point of contact for telephone and face to face enquiries and act on them as appropriate, accurately recording messages and enquiries and ensuring onward transmission if necessary. Maintain the post log within the Executive Office To participate to ensure that the Executive Suite is covered by PA staff during the hours of 8am and 5pm.

To collate the whereabouts of the Executives on a monthly basis. To manage room bookings and catering for meetings as and when required. Use the Trusts Procurement system to ensure stock levels of stationery remain adequate, and raising other Purchase Orders when required. Develop and maintain a corporate filing system for central directives from the DoH, NHSE/I and other relevant bodies.

To book all rooms and refreshments for Trust Board and subcommittee meetings. Liaise with the Communications Team on the update of the Trust Board and CoG web pages. To undertake such other duties as required by Line Manager. To assist the Company Secretary with any internal/external events.



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