Personal Assistant

2 weeks ago

Bathgate, United Kingdom Persimmon Homes Full time

From the commitment we pour into our homes, to the belief we bring to supporting amazing careers, a role at Persimmon is a springboard for Building Your New Possible. Discover new opportunities to grow, learn new skills and release your potential.

We are Persimmon Homes, a FTSE 250 listed company and a leading UK house builder serving local communities across the UK and delivering around 15,000 homes a year. We have 30 operating businesses in England, Wales and Scotland, three house-building brands and three off-site manufacturing facilities.

**We’re looking for people like you, and this could be your opportunity to start Building Your New Possible.**

**What is the role?**

We are now looking to recruit a Personal Assistant (PA) to join Persimmon Homes East Scotland. This role reports to the Managing Director.

The purpose of this role is to provide a confidential secretarial service for the Managing Director and where applicable the Regional Management team and to ensure the administration functions in all departments work together cohesively.

**The role will include**:

- Providing PA support to ensure the effective running of the office administration, maintaining the companies’ high standards of reporting and organisation
- Organising diary management and dealing with correspondence swiftly to maintain good levels of communication at all times.
- Compiling letters and reports, including Board Reports and Board Packs accurately and on time.
- Preparing itineraries and accurate minute taking, documenting key tasks
- Organising business travel and accommodation for Directors in line with company guidelines
- Monitoring and approval of Directors holidays
- Provision and programming of a weekly report for Independent Quality Controller Inspections
- HR support for the office, ensuring HR process is co-ordinated with Group HR. HR letters including probationary, bonus, resignation letters are issued timeously and ensuring all personnel files are kept up to date. Access HR System updated as required.
- Provision of Monthly Salary Pack compiling details of new starts, leavers, staff absence and notification of any HR matters. Access HR System updated as required.
- Ensuring all necessary health and safety checks are carried out 6 monthly or yearly for the office.
- Subject Access Requests are dealt with timeously to meet Group deadlines, with documentation provided from various Departments.
- Dealing with Solicitors / Insurers in respect of administrative duties for any external claims and car insurance claims.
- Ensuing adequate cover is arranged for Reception at holiday periods.

**What experience, qualifications and skills are we looking for?**
- Previous experience in a similar role is essential.
- Fully conversant with Microsoft Office including, Excel and Outlook and Powerpoint.
- Excellent communication skills both written and verbal.
- Experience in managing and prioritising multiple tasks

**What’s in it for you?**

The Salary & Benefits package
- Salary competitive (DOE)
- Contributory pension
- Life cover
- Health Cover (level based on Salary).
- Bonus

**Persimmon are Proud Sponsors of Team GB**

**No Agencies please** - Persimmon will not accept speculative CVs as a means of introduction
- Persimmon is an equal opportunities employer. We are committed to encouraging equality, diversity and inclusion among our workforce and eliminating unlawful discrimination._
- Our aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best._

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