Office Manager

2 days ago

London, United Kingdom Office Angels Full time

**Office Manager**

**Salary**: £30,000k - £35,000k

Hours 8.30- 6pm - can be flexible - 100% office based

Central Wimbledon
- Very sociable team 18 people
- Treated to an event every month fully paid for
- They have netball teams, yoga coming into office
- 23 days hols (3 to be taken at Christmas as they shut down over Christmas) plus bank holidays

Our client who are leaders in their field, are looking for an enthusiastic and organised Office Manager to join their growing business.

It is a fun and energetic company with an ambitious workforce. They are looking for someone to help them support their talented team and maintain a positive and productive culture.

The right person will ensure high levels of organisational effectiveness, communication and productivity.

**Responsibilities include**:

- Managing internal and external communications, scheduling meetings, managing suppliers, greeting visitors and providing general administrative support to our employees.
- Previous experience as an Office Manager or Office Administrator would be an advantage.
- You should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

**Responsibilities**
- Serve as the point person for office manager duties including, but not limited to:

- Client Invoicing
- Supplier negotiations / payments / management
- Bookkeeping (Sage & Xero) / expenses (where / if necessary)
- Social Media management (maintain / post / manage corporate social sites)
- Manage company website - maintain content / job posts
- Posting adverts on various jobsite platforms - Reed, Indeed, Guardian, Milkround etc
- Staff communications / contracts / holiday charts / administration etc
- Mail and Electronic Mail Shots
- Office Equipment and supplies
- Organising staff events / incentives
- Schedule meetings and appointments
- Organise the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Update and maintain office documents and policies as necessary
- Organise office operations and procedures
- Coordinate with IT supplier on all office equipment / software / new start set up
- Support with contract and price negotiations with office vendors, service providers and office lease as appropriate
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Maintain an effective office environment for staff to do fulfil their role.

**Requirements**:
*Proven experience as an Office manager, Front office manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Word, Excel and Outlook, in particular)
- Hands on experience with office machines (e.g. printers, computers, phones)
- Financial management experience
- Knowledge of social /digital media sites and website content (non-technical)
- Excellent time management skills and ability to multi-task and prioritise work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organisational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements Attributes
- Enthusiastic
- Organised
- Excellent communicator
- Proactive
- Creative thinker
- Collaborative
- Energetic

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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