Business Administrator
3 days ago
**Job description**
**Business Administrator Part Time 18.5 hours**
**£24,000 - £30,000 (PRO RATA)**
Smmmile has an exciting new opportunity within their growing team for a highly organised experienced individual to support the Directors and leadership team. This role will combine a variation of duties balancing office and financial administration. Covering part time hours (18.5), the salary will be prorated at £25,000 - £30,,000 per annum depending on experience. Potential to increase to full time hours in the future. This is an opportunity for a highly experienced individual to be part of a developing organisation
**Responsibilities will include**:
- Confidential, professional, high-level administration service to the Leadership Team
- Provide high level business administration support
- Working central and co-ordinating with the store managers
- Arrange travel and accommodation and any hospitality as required
- Handling of confidential material
- Organising and prioritising work efficiently to ensure the smooth running of the office on a day-to-day basis including identifying opportunities to improve administrative processes and taking the initiative to suggest ways of working more efficiently
**The person**
- Proven work experience as a Business Administrator with confidential responsibilities
- Discretion, trustworthiness and professionalism
- Excellent oral and written communication skills
- Organisational skills and the ability to multitask
- Ability to be proactive and take the initiative
- Confident, self-starter with a positive attitude and approach
- Flexibility and adaptability
- Excellent attention to detail is critical
- Confident working with office management systems, ERPs and MS Office.
- Proficient in the use of excel spreadsheets to confidently create and produce excel spreadsheets for efficient reporting
- Ideally trained in Dext and Xero software
You will be based between our or brand-new headquarters in the heart of the vibrant city of Leeds and homeworking. Providing administrative support to our Directors and Senior Management team. The ideal person for this role will provide exemplary organisation and structure to our day-to-day administrative tasks and will have a mature outlook and be committed to ensure confidentiality of the business. It is essential that you are an expert in Microsoft office include Excel as you will have the vision to further build and co-ordinate our current systems and processes. This role is a full time roll that will combine onsite and hybrid work
**BENEFITS INCLUDE**
- Competitive Salary - £24,000 - £30,000 (PRO RATA)
- Central Location / home working
- Generous cosmetic dental discounts for friends and family
- A day off to celebrate your birthday
- Excellent career pathways
- 25 days holiday plus bank holidays (PRO RATA)
**The Role**
You will work closely with our Directors and Leadership Team to manage all administrative aspects of the business. You will be responsible for various day-to-day financial transactions and the keeping of accurate and compliant financial documents. The role will also work centrally to coorindate with the store managers to ensure a smooth flow of business administration.
**Key Duties**:
- Lead contact and liaison with Company Accountant
- To take a lead on data inputting of financial transactions using various software
- Co-ordination of invoices and expenses in accordance with procedures
- Monitoring and reporting on multiple funding streams and budgets
- Work with Directors and Leadership Team on various tasks that support the day-to-day business
- To support monthly payroll routine with the People Development Manager
- Reconciliation of monthly expenses
- Support the Group Manager in the reconciliation of Laboratory Fees
- Support the Group Manager in associate pay
- Co-ordinate comp
- Co-ordinate company travel and meetings
- General assistant support to Leadership Team
- ' General day to day office administration
**Systems**
**Salary**
- **£25,000 - £30,000 prorata - depending on experience / 18.5 hours**
**Recruitment and selection process**
**Location**
- The post holder will be based at our Leeds City Centre store with scope for home working.
**Job Type**: Part-time
Part-time hours: 18.5 per week
**Salary**: £25,000.00-£30,000.00 per year Pro Rata
**Experience**:
- Business Administration (Essential)
- A requirement of finance administration forms part of this role
**Language**:
- English (required)
Work Location: One location
**Job Type**: Part-time
Part-time hours: 18.5 per week
**Salary**: £24,000.00-£30,000.00 per year
Work Location: In person
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