Administrative Assistant

4 weeks ago


Milton Keynes, United Kingdom Jones & Wagener UK Full time

Job Summary:
We are currently seeking a skilled and experienced Part-Time Administrative Assistant to join and support our small but growing team in Milton Keynes. This unique opportunity involves providing administrative support and assisting with day-to-day operations.

The part-time role is for 4 hours a day, 3 days a week (Tuesdays, Wednesdays, Thursdays), totalling 12 hours a week. Flexibility around start and finish times can be agreed upon.

The position requires in-office work at our Milton Keynes office, conveniently located at 100 Avebury Boulevard, between Milton Keynes Central train station and Morrisons.

The applicant should be able to effectively organize their workload, possess a pleasant phone manner, and demonstrate a good level of written and computer literacy, particularly in Microsoft Excel/Word/Outlook, etc. Duties will vary but initially will mainly consist of the following:
Main Responsibilities & Duties:

- Answering phones, redirecting calls, and taking messages.
- Scheduling meetings and taking meeting minutes.
- Keeping diaries and arranging appointments.
- Typing documents, letters, reports, procedures, and other business documents.
- Maintaining and updating data registers.
- Reconciling petty cash and expenses.
- Handling incoming and outgoing post.
- Creating and maintaining filing systems, both paper and electronic.
- Ordering and procuring office equipment and supplies.
- Updating internal information, templates, and documents.
- Renewing annual insurances, software licenses, rent, and other services.
- Organizing travel arrangements and accommodation for staff.
- Organizing team-building activities and year-end functions.
- Assisting with marketing and LinkedIn posting.
- Assisting with recruitment and facilitating new starters.
- Liaising with internal staff and external contacts.
- Other administrative tasks as needed.

Qualifications & Experience:

- Passes in GCSE English and Maths required.
- A-level and further education qualifications beneficial.
- Experience: Minimum 1 year required, 2 years or more preferred.
- Right to Work in the UK.
- Driving license is not required.

**Required Skills**:

- Excellent organizational skills.
- Excellent verbal and written communication (in English).
- Thorough, accurate, and detail-oriented.
- Strong time management and organizational skills.
- Competent in using Word, Excel & Outlook.
- Basic understanding of social media.

Beneficial Skills:

- Basic bookkeeping.
- Social media experience.

Personal Attributes:

- Ability to work well with others in a team and alone using own initiative.
- Approachable, honest, trustworthy, reliable, ethical, and professional.
- Confident, conscientious, self-disciplined, and responsible.
- Eager to learn and develop skills.

**Benefits**:

- £12.00-£12.50 per hour, depending on experience, qualifications, etc.
- Holidays: Pro rata of 20 days holidays (excluding bank holidays).
- Sick pay, maternity, paternity, and adoption leave.
- Pension opportunities and benefits.
- Training and career development.
- Month-end staff lunch.

Jones & Wagener UK Ltd is an equal opportunity employer committed to the continuous improvement and satisfaction of our employees. Training and ongoing development are readily available, as well as a competitive wage and an excellent benefits package.

**Job Type**: Part-time

Pay: £12.00-£12.50 per hour

Expected hours: 12 per week

**Benefits**:

- Company pension
- On-site parking
- Sick pay

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Milton Keynes, MK9 1FH: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 24/05/2024



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