Receptionist/legal Support Assistant

4 days ago


Aberdeen, United Kingdom Addleshaw Goddard Full time

**PURPOSE OF THE ROLE**:
To act as the first point of contact for visitors and callers to the Aberdeen office, carry out all reception / client meeting related duties and provide administrative support to the staff.

**Duties include**:

- Greeting clients and directing them to meeting rooms
- Providing refreshments to clients and ensuring stock levels are maintained
- Booking meeting rooms as required (including rooms provided by the Landlord)
- Ensuring that meeting room layouts appropriately match the meeting booked, including the opening up of rooms, layout of furniture and AV (media units etc.)
- Assisting clients and visitors with requests for Wi-Fi codes, temporary access passes and photocopying/printing requirements
- Where appropriate, working with the Room Reservations and Audio Visual teams in the UK to ensure video conferences are arranged in a timely manner
- Arranging couriers; checking and signing for deliveries
- Keeping the reception area and client meeting rooms tidy
- Liaising with the building Landlord in order to obtain permanent access passes for new joiners, and where appropriate temporary access passes for visitors and to remove access for leavers
- Comprehensive document management support including photocopying, scanning, printing and binding
- Ongoing management of files and filing areas including creation, archiving and retrieval
- Co-ordination of client events in conjunction with the BD and Legal PA teams
- Provision of general administrative support, working with the Legal PAs as required, to ensure client deadlines are met
- Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the immediate line manager
- Successfully completes, on time, all compulsory firm training

**KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED (BESPOKE TO ROLE)**:

- Competent use of Microsoft Office
- One year's experience (or equivalent) gained within a customer facing role
- Willingness to work flexibly to meet client needs

**Benefits**

As a firm, we aim to provide a positive experience to everyone who works here and our focus on financial, lifestyle and wellbeing benefits ensures that this experience goes beyond the nine-to-five. As part of this mission, some of the benefits employees of AG can expect are;
- Life Assurance & Income Protection
- Competitive employer matched pension contribution rate
- Health and wellbeing subsidiary, up to £180 per year
- One day per year to volunteer (as part of our CSR initiative)
- Buy/Sell holidays (up to 5 days each year)
- Mental health and wellbeing initiatives such as The Mindful Business Charter, Mental Health Champions and 1:1 sessions with an in-house professional
- Talent referral bonus incentives
- AG Excellence awards for the recognition of exceptional effort
- Opt in private medical and private dental insurance
- Opt in annual health screening
- Voluntary critical illness cover
- Annual discretionary bonus plan

**MEET THE RECRUITER**:
**Heather Dalton**

**Speak with Heather Dalton:
+44 113 209 2212
**View Heather Dalton's LinkedIn**:
**Salary**:Competitive**Location**:Aberdeen**Vacancy Type**:Secretarial Services**Business Area**:Secretarial Services**Contract Type**:Permanent**BENEFITS**

WEALTH & PROTECTION

LIFESTYLE

HEALTH & WELLBEING


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