Receptionist

4 days ago

Hackney, United Kingdom Teem Recruitment Full time

My client is recruiting for a hardworking Administrative Assistant to work at their School

The role is to start after half term

This is a temporary assignment in the first instance with the view to go permanent.

This is a part time or full time role

Hours of work are:

- 8:00am
- 12:30pm noon (morning receptionist)
- 12noon
- 4:30pm (afternoon receptionist) (30 minutes handover time in the role)

Or 8:00am
- 4:30pm full time (preferred option)

Duties include but are not limited to:

- Being the first point of contact for all visitors to the academy and ensuring that the relevant safeguarding
- Providing an efficient receptionist/ switchboard service for the academy interacting with all visitors, both on the phone and in person, promptly and courteously.
- Operating the academy switchboard, dealing with all calls in a polite, friendly, and efficient manner, taking messages and ensuring their onward transmission.
- Upholding the principles of safeguarding at all times by:

- Adhering to the academy’s safeguarding procedures for visitors
- Checking that all visitors to the academy have the necessary safeguarding proofs and have completed the relevant forms
- Checking all visitors to the academy against the InVentry database
- Ensuring all visitors sign in using the InVentry system and wear a name badge
- Informing the HR Manager of any visitor without the necessary safeguarding proofs
- Issuing all visitors with the correct coloured lanyard
- Welcoming all visitors, staff, parents and students in a polite and friendly manner.
- Printing all access control passes for staff and students as directed.
- Ensuring the reception area and adjacent meeting rooms are tidy and well maintained and liaising with the marketing team to ensure that literature and visual displays are updated.
- Word processing academy documentation as required.
- Providing general administrative support as directed.
- Monitoring the use of the visitors’ toilet and ensuring it is clean by liaising with the cleaning team.
- Assisting and signing for deliveries and safely storing packages.
- Undertaking a variety of shared general academy administrative jobs when required.
- Producing a variety of documents, PowerPoint presentations and Excel databases.
- Liaising with staff, students, visitors and external agencies in a professional manner.
- Undertaking first aid training and once qualified administering first aid to staff and students as directed. and taking responsibility for personal professional development.
- Participating fully in the appraisal process.
- Performing any other duties, including covering the essential work of absent colleagues, commensurate with the grading of the post, as directed by the Line Manager
- Being committed to safeguarding and promoting the welfare of children and young people and following the safeguarding policy.

Have A current enhanced DBS certificate/ subscription to the update service.

Experience working in a school as a Receptionist

Teem Recruitment are acting as an employment agency in relation to this vacancy.

**Job Types**: Full-time, Part-time, Temporary contract, Temp to perm

Schedule:

- Monday to Friday

Work Location: One location

Reference ID: AM SR Hack

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