Hans Administrator

The Hans Administrator will facilitate the key events in the HANS patient pathway, including patient referral and all appointments.

The Homerton Anal Neoplasia Service (HANS) is a referral centre that provides a screening and treatment service for people at risk of, or who have developed, precancerous lesions in the genital area, including the anal canal, the skin around the anus, penis, vagina and vulva. The service is located within the Homerton Sexual Health Service (HSHS).

The HANS patient pathway includes the following key administrative events which the HANS administrator (HA) will facilitate:

- Referral into the service
- First assessment appointments
- A range of possible treatment appointments
- Surveillance appointments

There is an increasing patient demand for this busy service, and the post holder will work closely alongside the HANS Pathway Coordinator (HPC) in ensuring that patients receive the appropriate appointment within the right timeframe.

The duties and responsibilities listed below are representative of the HANS Administrator role and its purpose within the service; they are not exhaustive, and the post holder may be required to undertake additional or alternative administrative duties and responsibilities commensurate with the level of the post, to support the smooth running of the department.

Patient records
- Appointments are made on EPR/Infoflex, and the patient paper records are kept on site in the reception back office. The HANS administrator will work alongside reception staff in ensuring that patient records are pulled and prepped in good time for the clinic, and any “missing” records are located.
- File GP letters, reports, and any other correspondence in the patient’s notes on EPR and DSX.
- Use EPR system and other information systems to collate information for clinic preparation checking that patient details are correct.

Reception
- The HA will occasionally work alongside receptionists at the reception front-desk during HANS clinics.

Departmental administrative team
- The HA will work as part of the administration team within HSHS. They will be obliged to attend all relevant departmental and team meetings and trainings.
- The Team is working towards continually improving its standards and a high emphasis is places on good teamwork across HANS, reception and the secretarial function, supporting each other and helping wherever possible.
- Co-ordinate and provide administrative support to the relevant teams to ensure that all the relevant paperwork and clinical information is available.
- To provide general administrative support including taking minutes for meetings, filing and photocopying.

Working for our organisation Homerton Healthcare NHS Foundation Trust is a high performing and flourishing organisation serving the population of Hackney, East London, The City and beyond.
We are extremely proud of the fact that Homerton Hospital has recently attained the highest possible rating of "Outstanding" from the Care Quality Commission (CQC).
Our integrated Trust provides comprehensive hospital and community health services for its local population and a range of specialist services for a wider group of patients. In addition, the Trust manages services out of St Leonard's Hospital and the Mary Seacole Nursing Home.
Homerton aims to ensure equality and value diversity, and we are committed to inclusion for all of our staff.
This is reflected in our policies, procedures and People Plan. All of our staff are expected to embody our Trust values at all times.
We are also committed, through our Fair Recruitment Standards, to ensuring all applicants are treated fairly.
Homerton has a proud tradition of supporting and developing its staff, including its well regarded and valued nursing community, and all staff are able to take advantage of a great range of benefits.
Homerton is proud to have been included on the HSJ & Nursing Times Best Places to Work list.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s on this page.