Logistics Co-ordinator

3 weeks ago

Sheffield, United Kingdom Forged Solutions Group Full time

Logistics Co-ordinator River Don 37 Hours per Week Mon -Fri
Job Summary
To ensure all activities within the Logistics Department are carried out in a timely and accurate manner, ensuring all necessary documentation is completed correctly before products are sent for despatch. Requires the ability to respond to the needs of the business and embrace change. Flexible in working hours to cover busy periods at month end.

Key Tasks and Accountabilities:
 Organising Transport for Export (EU & Rest of world) and arranging special transport & paperwork for various customers
 Create shipping and invoicing documentation for all Export shipments in line with corporate and legal compliance to also ensuring swift customs clearance.
 Produce ASN paperwork for the customer and upload onto the customer portals within documented timescale.
 Liaising with Planning and Production regularly to make sure orders meet the specified despatch dates, progress chasing when necessary.
 Adherence to standard work across both sites.
 Accurate logging shipments on Shipping Log ensuring that all of the data is entered, approving invoices required for payment, dealing with any queries and logging proof or delivery/export data.
 Raising of all purchase requisitions for local requirements
 Responsible for ensuring that licensable products are shipped against the correct license, Permission to Ship is obtained; where required and accurate records are maintained.
 Liaise with the appointed customs broker to ensure all Exports are declared correctly.
 Chase and obtain the following documents, updating the shipping log as required and ensure that documents are retained and scanned in line with the document retention policy
 Proof of deliveries (POD)
 Proof of exports (POE)
 Customs entry (C88/SAD)
 Any other adhoc duties as required

Key Performance Indicators:
 Shipping paperwork completed in a timely manner, ensuring that it is compliant and sent to the customer correctly.
 Accountable for the timely shipping of material to maintain OTD, reporting metrics.
 All customer and carrier queries responded to quickly and effectively.
 All invoicing and shipping paperwork is completed accurately with no discrepancies.
 No escapes of licensable parts.

Knowledge
 Microsoft Outlook & Excel
 Time management

Aptitudes Required
 Team working skills
 Able to work under pressure and deliver results to a defined deadline
 Logical and analytical
 Can-do attitude, self-motivated
 Flexible
 Attention to detail
 Innovative, Confident
 Promote and embrace change
 Continuous Improvement

Experience
 Previous experience with invoicing (not essential)
 Experience with shipping and transport requirements (not essential)
 Export trade compliance and licensing trained (not essential)
 Must be flexible to work for training of other roles within the department to cover holiday, sickness etc.

**Qualifications**:
 Maths and English GCSE

Open until filled

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