Facilities Coordinator

3 weeks ago

Sheffield, United Kingdom St. Luke's Hospice Full time

Post Title: Facilities Co-ordinator - 6 Month Temporary Contract

**Responsible To**:Facilities Manager

**Accountable To**:Head of Property, Purchasing and Logistics

**Overall Purpose of the Role**

To assist the Facilities Manager in the provision of a high-quality facilities service in line with legislative requirements for all St Luke’s premises, to a standard agreed with the Head of Property, Purchasing and Logistics.

**1.0 **Key Responsibilities**

**Supporting the Facilities Manager in the following areas**

1.1 Management of the St Luke’s estate; ensuring all buildings are safe, secure, clean, healthy, high-quality environments for patients, staff, and visitors and they are maintained in line with current legislation and operate to high standards. This will include management of annual legal and regulatory inspections.

1.2 Planning, supporting and undertaking project work as directed by the Facilities Manager. This will be support of large projects such as new shop refurbishments and becoming responsible for the management of smaller projects such as office moves or local works and smaller fit-outs.

1.3 The management of small service contracts initially and progressing to contract management for high-value contracts.

1.4 Monitoring and developing the estate software system (Vantage) to ensure all estate related modules are maintained and managed - providing appropriate, accurate and timely management information (MI) as required.

1.5 The effective management of non-clinical Health and Safety through induction, training, risk assessments, audits and reporting and safe to work permits - to be consistent with organisational policies, procedures and practices. This will include studying for appropriate H&S qualifications as required.

1.6 Inputting into and supporting the sustainability strategy and goals of the organisation related to the Estate. This includes working towards finding new, innovative and economically viable ways to support the organisations approach to becoming net-zero.

1.7 Inputting and reviewing estates related procurement and budgets and in particular to lead on the procurement of stock to maintain all services for the Facilities team.

1.8 Supporting the transport team and the organisation’s transport provision; with the aim of meeting stakeholder requirements, in line with appropriate policies and within budget.

1.9 Deputising for the Facilities Manager in representing the department at internal and external meetings where required.

1.10 Maintaining strong lines of communication with all team members, Facilities Manager and Heads of Departments, helping to build and maintain the highest levels of customer service.

1.11 Respond appropriately to emergencies and assist in the development of contingency plans.

1.12 Support the Facilities Manager with the planning of future developments in line with St Luke’s strategic aims.

1.13 To be involved in the development of policies and procedures and to ensure that they are followed appropriately.

**Any other duties**

**2.0 **General**:
**All St Luke’s employees are required to**:

- Abide by the Health & Safety at Work Act 1974 etc.
- Adhere to St Luke’s policy and procedures
- Comply with St Luke’s no smoking policy
- Participate in and contribute to team meetings
- Co-operate and liaise with colleagues
- Behave in a professional manner at all times, reflecting and maintaining the values and ethos of St Luke’s.

All St Luke’s employees are expected to:

- Demonstrate a commitment to their own development, to take advantage of education and training opportunities and develop their own competence.
- Required to attend mandatory training annually.
- Support and encourage harmonious internal and external working relationships.
- Make a positive contribution to fundraising and raising the profile of St Luke’s.
- To be a leader and an ambassador within the team and to embed St Luke’s values and behaviours.

**Our Values**

The Board and Executive agreed St Luke’s organisational values ensuring they reflect our culture and what we want to achieve together. We have four simple values which set out how we work together to achieve success at St Luke’s.

No matter what area of St Luke’s we work in and no matter who we work for, we are committed to the following ways of working:

- Compassionate
- Dignified
- Inspired
- Pioneering

Values are really important throughout every team here at St Luke’s, we are all responsible for ensuring our values are displayed and to ensure they form a core part of everything that we do at St Luke’s. They influence our behaviours, our language, the way we interact with each other as employees and also as human beings. In bringing our values to life, we have created a booklet entitled ‘The Little Pink Book’ which supports all of us at St Luke’s in helping us to put our values into action through our behaviours every day.

We expect staff to familiarise themselves with

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