Registrar - 12 Month Maternity Cover

6 months ago

London, United Kingdom David Zwirner Gallery Full time

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary market, David Zwirner has helped foster the careers of some of the most influential artists today.

**Who will work well with us**:

- We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, those wanting to learn and grow within the industry, to apply.

**About the Opportunity**:
**Registrar**

**HOURS**:Monday - Friday, 10.00 - 18.00, with some out-of-hours work

**REPORTING TO**: Head Registrar, DZL

**SUPERVISES**: Interns

**What you'll do**:
**General**:

- Exhibition logistics management: discuss shipping and operational needs with departments, provide shipping and crating budgets and timelines, prepare/oversee both internal and client condition reports and manage exhibition dispersals.
- Responsible for coordinating communication with DZL, DZP, DZHK, and DZNY registration and operation teams.
- Draft and oversee consignment and loan agreements in/out.
- Coordinate domestic and international shipments for exhibitions, loans, consignments and post sales.
- Oversee and manage consol and shuttle shipments between galleries.
- Work with the Art Fairs department for shipments to/from London and Europe, provide packing and handling requirements, complete condition reports, and support post sale shipping.
- Responsible for tracking, logging and communicating costs, chargebacks to clients/consignors, submitting invoices and relaying budget allocations.
- Supervise and manage intern workloads.

**Inventory**:

- Manage and monitor inventory movements locally and between DZP and DZL.
- Coordinate packing requirements as needed.
- Generate and maintain collections within DZDB and internal documents to monitor consignments, loans, sold/paid, dispersals, conservation, consolidated shipments and spending.
- Oversee storage reports for DZL and offsite warehouses.
- Create and maintain inventory control processes and protocols.

**Condition**:

- Conduct incoming and outgoing condition reports.
- Coordinate consultations and checks by conservators, initiating conservation where necessary.
- Maintain Condition Report Archive

**Shipping**:

- Manage consolidated international shipments of inventory, setting list deadlines and collection dates, directing inventory and art handling teams and external vendors through to completion.
- Work closely with the Sales team to coordinate international shipments of sold works from DZL and Non-US Art Fairs to clients worldwide.
- Manage sold client shipping, including obtaining estimates and Certificates of Insurance, coordinating with clients for their needs, advising clients and relaying all information to the sales team.
- Tracking and managing paid/unshipped artworks.
- Ensure manuals and installation information is provided to clients or consignees.
- Coordinate with the sales team for inventory for gallery viewings.
- Serve as courier for important loans and high-value works as and when needed.
- Process and update locations of art according to hands-on information; from release and receiving paperwork from art handling.

**TA / Customs**:

- Manage DZDB Customs data entry for artwork imports/exports onto DZL/ DZP TA /UKFC/BOND
- Manage and monitor customs accounts and prepare for future audits.
- Pull customs data to ensure record keeping is accurate.
- Create and maintain customs control processes and protocols

**Accounting**:

- Submit information to Finance for issuance of invoices.
- Supplying proof of exports as required for audit purposes.
- Review invoices and log costs where necessary.
- Work with accounts to raise misc invoices for chargebacks to clients/consignors.
- Communicating costs incurred and budget allocations.

**What we would like you to have**:

- Minimum 3 years of experience in a similar position in the field of contemporary art.
- Focused, reliable, and exacting attention to detail.
- Must be able to work with team members at all levels.
- Strong written and verbal communication skills with the ability to work cross departmentally.
- Familiarity with various mediums of artwork.
- Must be extremely detail-oriented and able to work on multiple projects at once.

**What you will love about David Zwirner (benefits)**
- David Zwirner has pioneered initiatives dedicated to the gallery's long-standing commitment to kaleidoscopic storytelling, including**:David Zwirner Online**, **David Zwirner Books**, **Dialogues**, **Platform**, **Utopia Editions**, **Consignments**, **Program**.**:

- **Premier Access** - to private on-site and off-site events, such as exhibition prev

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