Payroll & Benefits Advisor
4 days ago
Hours: Full Time/Part Time 4-5 days per week
Duration: Permanent
Pay: Circa £28,000 + Benefits
We are looking for an exceptional Payroll & Benefits Advisor to join our team. This position presents a rare opportunity to join The Royal Yacht Britannia, a leading five-star visitor attraction and exclusive events venue with an outstanding reputation for a quality customer experience, and the team behind our sister ship, Fingal, Scotland’s only luxury floating hotel (Edinburgh’s No.1 hotel on Tripadvisor).
Company benefits include:
- 10% employer pension contribution (no employee contribution).
- 6.6 weeks/33 days pro-rata, annual holiday entitlement.
- Up to one week/5 days pro-rata, long service holiday entitlement.
- Hybrid working opportunities.
- Life Assurance.
- Employee Assistance Programme.
- Performance and loyalty payment scheme.
- Complimentary tickets and staff discount (Britannia and Fingal Hotel).
Finance Team
The Finance Team, under which this role sits, is involved in a wide range of activities, ranging from day-to-day financial processing, including running the company payroll, to playing a role in formulating the organisation’s financial strategy. We provide support to Britannia and Fingal’s managers and staff who are responsible for delivering quality service to our visitors. We are looking for a Payroll & Benefits Advisor to join the friendly team on board.
The Payroll & Benefits Advisor processes the monthly payroll for circa 200 employees. They will provide the knowledge, experience and input needed to complete the processing required to ensure staff are paid on time, accurately and in accordance with the terms and conditions outlined by the company. This is all done while maintaining a high level of customer service and enhancing key stakeholder relationships.
The Payroll & Benefits Advisor Role
The overall purpose of the role is to manage and develop the end-to-end payroll function. The Payroll & Benefits Advisor will have responsibility for the full payroll function, including reviewing the pay and rewards scheme. The role holder will also be responsible for creating and delivering accurate reports for the Finance Manager & Directorate.
Main Duties, Responsibilities & Accountabilities
- Managing the delivery of an accurate end to end payroll service.
- Manage the operation of the monthly payroll cycle (including both hourly paid and salaried employees) and ensuring compliance with HMRC guidance and reporting requirements regarding deductions to ensure staff are paid correctly and on time. Specifically:
- Processing starters, leavers and changes to employee terms and conditions.
- Checking timesheets to make sure they have been completed correctly and authorised appropriately.
- Calculating correct employee pay by considering hours worked, overtime rates, taxes, national insurance payments and other factors.
- Processing electronic employee payments.
- Processing holiday pay, sick pay and maternity and paternity leave payments.
- Work closely with HR to make sure all data is accurate.
- Answering employee questions about their timesheets and payslips.
- Processing P11D submissions.
- Processing tax codes/student loans/AEOs.
- Distributing forms such as P45 and P60’s on time.
- Processing PAYE deductions and sending payroll information to HM Revenue and Customs (RTI).
- Completing the payroll yearend.
- Keep up to date with changes in legislation and HMRC requirements. Changes can be significant and require to be made within specific deadlines (for example the Coronavirus Job Retention Scheme was a significant and complex new processing and reporting regime which required to be implemented at short notice).
- Reconciliation of monthly payroll reports to the nominal ledger by department.
- Managing the pension scheme (NEST).
- Annual calculation and submission of the company PAYE Settlement Agreement.
- Engaging with staff and managers to ensure payroll queries are dealt with accurately and efficiently.
- Preparing month on month payroll variance analysis along with staff & payroll reports for management.
- Prepare payroll information for the annual company budget process.
- Provide payroll audit evidence for the annual audit.
- Communicating regularly with Human Resources and operational managers.
- Utilise the Access Payroll software package to gather payroll related information.
- Processing employee expense claims and monthly employee credit card statements.
- Other ad-hoc duties as required.
Accountability
- The Payroll & Benefits Advisor is accountable to the Finance Manager.
Qualifications and Experience
Essential
- Good level of education with at least GCSE/Standard Grade/National 5 English & Mathematics at Grade 1-3 or equivalent.
- 3+ years’ experience of managing an end-to-end payroll function.
- Strong technical knowledge of payroll principles and procedures.
- Strong mathematical/accounting acumen and attention to detail.
- Experience of using payroll
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