Executive Assistant
3 weeks ago
**Responsibilities**:
- Conserves General Managers time coordinating requests and responses internally and externally; acts as a liaison between the manager and other leaders, employees, external clients and vendors
- Control and handle diaries that changes often and requires coordination and sensitivity, screens requests for meetings.
- Plans, organizes, and schedules meetings and events with individuals or large groups. Coordinate logistics for customer site visits which includes catering, tours, conference room/technology set up, and greeting customers.
- Researches and recommends meeting location options; coordinates contract and logistics, selects caterers, orders food and drinks, and oversees set-up for meetings.
- Provide cost effective, efficient travel itineraries within Europe and internationally, changes travel schedules, flights, hotels, and rental cars during normal business hours and off-hours as needed.
- Screens incoming calls and correspondence and responds independently when appropriate.
- Provides administration services and covers the reception, if needed, to support the day-to-day business.
- Prepares documents, meeting agendas, meeting minutes, PowerPoint presentation for client and management meetings, and spreadsheets for approval.
- Lead corporate, local and employee communications, company intranet, organization of events, workshops, staff council meetings and new starter meetings and motivate and drive site employee activities.
- Develop and maintain job guides for the roles/task to ensure work can be covered in post holders’ absence.
- Responsible for Line Management of the Administration Team operating within the guidelines
- Demonstrate Role Model Leadership in line with the Role Model Leader Competencies.
- To undertake any other duties appropriate to the nature of the role.
**Experience / Skills**
- Typically requires a minimum of 5 years of administrative support expierence to Senior Management in a fast-paced environment.
- People and office management.
- Good organization and effective verbal communication skills at all levels.
- Strong attention to detail and work accuracy.
- Able to prioritize workload, work to deadlines and ensure that others deliver on time.
- Flexible to meet changing priorities and business needs.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
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