Office Administrative Assistant

3 weeks ago


Manchester, United Kingdom ETS Aero Full time

**Job details**

Salary

£22,000 - £26,000 a year

Job type

Full-time

Permanent

Shift and schedule

Monday to Friday (Occasional Trade Show)

**Company Benefits**
- Company pension
- Cycle to work scheme
- On-site parking
- Private medical insurance

We are an IT company that specialises in environmental compliance, mainly for airlines and soon shipping.

We are a very fast growing yet small business. This means that the right person will have huge scope to specialise in their prefered area as the business continues to expand.

Your ability to liaise with external companies in a confident manner is crucial as you will be the first point of contact for initial enquiries and any support issues or queries for exisiting and new customers.

Duties at present are listed below but may evolve as the company grows.

**We offer**
- A competitive salary
- Private health plan
- 28 days holiday (Plus bank holidays) pro rata
- Ongoing professional development support
- Monthly company funded social calendar
- Cycle 2 Work scheme

**MAIN DUTIES (This list could evolve)**:

- **Phone Calls**: You must be confident making outgoing calls and have excellent telephone manners.
- **Demo and Support Scheduling**:Maintenance of files, cleanliness, consistent formatting, project tracking and archiving.
- **Meeting & Calendar Scheduling**: Arranging meetings with potential and existing clients as well as referral partners.
- **Demo and Support Scheduling**: Arranging demos with current and potential customers
- **Quotation & Invoicing Preparation**: Creating quotations for new and existing customers. Invoices will also be required to be sent to clients as well as chasing up of unpaid invoices
- **Purchases & Expenses**: A variety of purchases and expenses will need to be tracked and logged in accounting software.
- **Ad-hoc duties**:As and when required by the management team and will include social media management and potential podcast schedule.

Here are some of the key attributes we are looking for:

- Great interpersonal and communication skills
- Open to learning new processes, software and knowledge in this technical administrative role
- Ability to adapt to customer requirements and business needs.
- Able to manage time well and work independently
- Ambition to grow and learn with the business

**TRAINING AND DEVELOPMENT**:

- Training for both technical and soft skills will be provided
- A progression plan will be put in place to support career development

**QUALIFICATIONS AND EXPERIENCE**
- Previous experience as an administrator
- Experience with core Microsoft office software (Outlook, Word, Excel, PowerPoint)
- Working knowledge Microsoft excel formulas and functions
- Experience working in a more technical administrative role preferred
- Previous experience with tenders advantageous

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£26,000.00 per year

**Benefits**:

- Company events
- Company pension
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

Work Location:
Manchester - Some work can be home based but predominantly in office.

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£26,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Manchester: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

Reference ID: ETSAdmin



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