Practice Administrator

3 weeks ago

Manchester, United Kingdom Counterculture Partnership LLP Full time

**Practice Administrator**

**Job Title**: Practice Administrator

**Reporting to**: Practice Manager

**Location**: Manchester

**Contract**: Full Time (permanent)

**Hours**:36.25

**Salary**:£23,000

Benefits: - 20 days holiday in addition to statutory holidays, increasing to 22 days after one year and subsequently 25 days after a further three years
- Pension scheme
- Opportunities for training and professional development

Looking for a challenging and rewarding career in a rapidly growing consultancy and law firm?

Counterculture Partnership LLP is seeking a Practice Administrator to provide administrative support across the firm, reporting to the Practice Manager. This full-time position will be based in our Manchester office five days per week.

As the Practice Administrator, you will work closely with the Practice Manager, HR & Admin Manager, and Finance Manager to support internal administrative functions. The expected emphasis of the role is in supporting the legal side of the business. Your responsibilities will include supporting client administrative processes for all partners including the legal team, assisting with finance management, coordinating internal meetings and providing admin assistance with client proposals and tenders. You will also provide ad hoc assistance on formatting and editing documents and other administrative duties as required by the Partners.

**Purpose of Job & Key Objectives**:
The Practice Administrator will work from the Manchester office to provide administrative support across the firm. The expected emphasis of the role is in supporting the legal side of the business. You will be line managed by the Practice Manager, HR & Admin Manager and Finance Manager to support internal administrative functions.

**Responsibilities**
- Supporting client administrative processes, managing each stage of opening and closing matters for all partners including the legal team and maintaining files on our client administration software (Clio) all whilst complying to SRA regulations;
- Ensuring Anti-Money Laundering checks are carried out as appropriate, as well as any other client engagement tasks;
- Supporting the Finance Manager; billing queries, recording payments on to Clio;
- Assisting with the coordination of internal meetings, including circulating documents and agendas as required;
- Providing admin assistance with client proposals and tenders as required;
- Ad hoc assistance on formatting and editing documents and administration as required by the Partners;
- Updating all letterhead and invoice templates whenever a new Partner joins or details are updated (roughly once every 8 weeks);
- Assist with answering the phone to deal with enquiries and forwarding messages to the appropriate person;
- Any other duties as required by the Partners in support of the administration of the firm.

**Person Specification**

Essential
- 1-3 years’ experience of office administration or a relevant administration experience;
- A competence with numbers and understanding of financial terms;
- Excellent IT skills and strong attention to detail;
- The ability to work calmly and accurately under pressure and to tight deadlines;
- Reliable and adaptable, with an ability and willingness to work independently;
- Exemplary communication skills, both written and verbal, with clients and colleagues;
Desirable
- Experience of writing reports, and to a high standard;
- Some exposure to legal software;
- Experience within the legal, arts and charity sectors;
- Some knowledge of accounting - familiarity with numbers and spreadsheets;
- Confidence, drive, ambition, and a can-do attitude;
- An interest in the legal, arts and cultural sector.

**About Counterculture LLP**

**Counterculture Partnership LLP (Counterculture)** is a business consultancy and independent law firm working with third sector, cultural, creative people and organisations. We provide practical help through strategy, finance, legal and specialist consultancy services. Our work ranges from strategic planning to funding, financial and project management, governance and advocacy, operations, training, IT, HR and legal services. Our approach is built on our experience within the cultural and charity sectors, with clients including Tate, the Institute of

Contemporary Arts and London International Festival of Theatre in the arts industry as well as Liverpool Guild of Students, and the Helena Kennedy Foundation in the wider charity sector.

We are a rapidly growing organisation. The company is made up of thirty six partners supported by a Practice Manager, Finance Manager, HR & Admin Manager and Events & Business Development Manager as well as a number of consulting staff and expert associates who support us and deliver client projects. Our partners each have an area of specialist knowledge - examples include charity finance, legal, strategic and business planning, arts policy and project management.

**Counterculture LLP is an Equal Opportu

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