Project Support Officer

5 months ago

Dartford, United Kingdom Oxleas NHS Foundation Trust Full time

Due to numerous projects being undertaken, including the deployment of a Trust auditing tool an opportunity has arisen within the Trust for 2 Project Support Officers to work in the Digital Transformation team.

We are seeking skilled, motivated people to work with our project managers and ACCIO's (Associate Chief Clinical Information Officers) on the delivery of various digital projects supporting our Digital Transformation Strategy. The projects within the programme are crucial to the Trust realising its goal of promoting innovation and redesigning services to deliver care that is tailored to individual patient needs.

These are exciting opportunities for people who are interested in supporting change within an organisation. These posts would suit someone with strong organisational skills and a particular interest in communications.

You will be based at Pinewood House, Dartford, but you will need to travel to other bases across the trust and there is likely to be some home working opportunities.
- Develop and maintain effective communication with the Project Manager and project team, including trust advisors to support the delivery of the projects.
- Particular focus on Communications workstream for projects
- Prioritise verbal and written communication requests to ensure urgent enquiries are dealt with
- Draft responses on behalf of the Project Manager and ACCIO's on matters relating to projects including the preparation of board papers and team meeting papers.
- Co-ordinate and arrange meetings ensuring the resources required are available for the running of meetings.
- Provide administrative support as required to support the running of meetings
- Manage the project manager’s or ACCIO's diary and support with general admin tasks
- Ensure all interested parties are informed of changes to project plans and arrangements for meetings.
- Act as a point of contact for the project with Trust staff, external suppliers and any other bodies.
- Ensure that all written information relating to the project is received, logged and acted upon in a timely fashion.
- Collation and production of project documents, including but not limited to routine project reports including risks and issues logs
- Under the guidance of the project manager or ACCIO act as lead on one or more specific work streams to support the overall delivery of projects and develop project management skills further.

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

- We’re Kind
- We’re Fair
- We Listen
- We Care
- To assist with all administration and training for the implementation of Clinical transformation projects
- Particular focus on Communications workstream for projects
- To directly support the project manager or ACCIO's (Associate Chief Information Officer), creating and maintaining project documentation and the production of reports as required. To lead on specific work streams within projects
- Working with both the project manager, ACCIO's and trainers to provide support for the delivery of training when required
- The post holder will be required to work with minimum supervision on a daily basis, with support and advice given when required.

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