Finance Administrator

1 week ago


StourportonSevern, United Kingdom Istobal UK Limited Full time

**Finance Administrator**

Location of the position:
Business Unit
- United Kingdom

Department - Finance and administration

Location
- Stourport-on-Severn - Istobal Premises

Hybrid
- Possible as required

**General Description of the Position**:
Mission
- The role of finance administrator is to provide accounting functions and day to day support for customers and internal departments.

The role requires a proactive individual who is a great communicator and highly organised.

Working closely with the HQ finance team and reporting directly to the UK Management team you will ensure that professional and efficient accounting tasks are carried out in close liaison with all UK customers, Istobal UK employees and Istobal global operations.

Ensuring that accurate information regarding invoicing and business financials are available to the management team.

A task-oriented person who learns quickly and is highly adaptable is essential for this role given the fast-paced nature of the UK business.

**Description/Activity**

**Billing, purchasing and order management**:
Customers: Billing of sales orders for machinery, spare parts, chemicals, contracts and customer services.

Vendors: Billing of purchase orders and supplier services. Review of invoices in error and packing slips pending receipt of invoice.

Internal and external orders and Production planning submission to factory

Purpose
- Ensure correct billing. Purchasing procedures are adhered to and all control mechanisms and approvals are in place

Priority
- 1

**Receivables and payables**:
Reconciliation of customer and vendor accounts. Master Customer data control

Issuance of bank remittances and management of payment and collection documents.

Confirmation and monitoring of planned collections and payments.

Customer risk analysis with accounting analyst.

Expense and Fuel reconciliation and processing.

Preparation of monthly reports for insurers.

Purpose
- Control and monitoring of collections and payments, risk and delinquency of customers. Payables and Bank reconciliation

Priority
- 2

**Administrative Management**:
Attention to customers and suppliers in the face of requests for information and incidents (Copying invoices, inquiries, subscriptions etc.)

Preparation of customer statements.

Monthly financial accrual and close liaison with Istobal HW (Spain) for all accounting needs.

Supporting HR department

General administration for business supporting MD and management team.

Purpose
- Ensure a correct flow of information with customers ,suppliers and internal partners alike.

Priority
- 3

**Reporting and Auditing & Forecasting**:
Support to accounting analyst in the preparation and analysis for monthly reporting.

Financial Audit: Reconciliation and confirmation of balances and transactions.

Purpose
- Meet financial reporting requirements and deadlines.

Priority
- 1

**Position Requirements**:
University Degree or accounting qualifications AAT

Specific training:
Microsoft Office 365 (required)

Microsoft Dynamics Axapta (AX 2012) (advisable)

Accounting and administrative management knowledge (advisable)

English (Fluent) - Spanish would be useful also

Foreign trade knowledge would be useful

3 years of experience in finance, back-office tasks (necessary)

**Role specific functions**:
Sales Ledger
- Monitor Accounts inbox
- Daily
- eFactura
- Weekly
- MFG Invoices
- Twice weekly
- Upload to Verisae
- Twice weekly
- CO-OP invoices to portal
- Weekly
- Other customer Invoice portals
- Weekly

Purchase Ledger
- Input PL Invoices
- Service/PO - Daily
- Reconcile supplier statements - Monthly
- Check internet log ins for invoices - Monthly
- Open new purchase ledger accounts on AX - As required
- PL queries - As required

Bank
- IRS Refunds - Weekly
- Payment runs - Weekly

Others
- Commissions - Monthly
- Credit Card expenses processing - Monthly
- Credit Card expenses journal - Monthly
- Morrison's reactive invoicing schedule - Daily
- Accruals list - Monthly
- Chemical Top up invoicing - Weekly
- Service stock reconciliation
- Daily
- Project Profitability review - Monthly
- Purchase Order reconciliation
- Monthly

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£28,000.00 per year

**Benefits**:

- Cycle to work scheme
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person


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