Finance Administrator

5 months ago

Southport, United Kingdom The 79th Group Full time

**Job Title: Finance Administrator - Full Time**

The 79th Group are a family-owned asset management company with an entrepreneurial spirit, based in the UK but with global reach and partners and investors in most countries.

As a Finance administrator, you will play a crucial role in in the financial health of our organisation. You will be responsible for overseeing and managing the financial transactions, records and reporting.

Your attention to detail and ability to main accurate financial records will ensure the smooth operation of our financial activities. You will support the success of the team by achieving your own personal performance objectives and understanding how both yours and your team’s contribution affects the overall performance of the Finance Processes.

**Reports directly to**: Finance Team Leader

**Responsibilities**:
**Core Responsibilities**:

- Prepare suggested payments and process onto the banking system
- Process invoices, verify expenses and ensure timely payments to external stakeholders
- Monitor payments from clients
- Maintain relationships with external stakeholders, and address any financial issues or discrepancies
- Serve as a point of contact for internal and external stakeholders
- Coordinate communication within the organisation
- Provide support to internal departments
- Create ad-hoc reports as needed
- Participate in departmental audits and address audit inquiries and provide necessary information
- Maintain accurate and up-to-date financial records
- Prepare financial reports as needed by management
- Assist in financial analysis by collecting, analysing and summarising financial data, identifying trends, and providing insights to support decision making
- Ensure compliance with relevant laws, regulations, and company policies related to financial activities
- Utilise financial software effectively for data entry, reporting and analysis
- Maintain a good working relationship with external stakeholders.
- Liaise with Investment Director when needed such as with escalated queries from clients/introducers.
- Interact and co-operate with all members of the organisation and its supplier and clients/customers.
- Analytical Thinking
- To assist with monitoring the financial performance of the organisation
- Comply with all the finance and legal requirements, responsibilities, and obligations.

**Secondary Tasks**:

- Process and code invoices for payment
- Verify and reconcile statements
- Manage credit limits on company cards
- Prepare and issue payments to external stakeholders
- Record and reconcile customer payments
- Review and process employee expenses reports
- Assist in tracking and analysing expenses
- Reconcile bank statements with general ledger accounts
- Investigate and resolve discrepancies
- Compile and analyse financial data
- Assist Finance Manager or team members with additional tasks as required
- Adapt to changing priorities and deadlines
- Track bank account balances at the start and end of each working day
- Help develop, implement and maintain financial policies, procedures, and internal controls to safeguard company assets and ensure accuracy of financial data
- Assist in preparing for and participating in external audits, providing necessary documentation and explanations as required

You must carry out your duties to the best of your ability, having consideration for the needs of your colleagues, and the organisation and its clients/customers. You must obey all lawful and reasonable orders given to you and comply with the organisation’s rules, procedures, and policies.

You are responsible for your allocated workload and must meet all targets as agreed with your Line Manager. You must contribute towards the smooth running of the organisation generally.

The role is part of the whole organisation team and as such requires you to perform such reasonable tasks that are required as and when are necessary to maintain, promote, develop, and expand the business of our organisation and its interests generally.

**Equipment**:
You are responsible for the equipment provided to you for use in your job role. This means you must ensure that equipment is used in accordance with training provided, the organisation’s policies and procedures and the law and using, where applicable any safety equipment or Personal Protective Equipment provided.

**Experience**:

- Experience in a financial background, real estate or property management desirable.
- Ability to work both independently and as part of a team.
- Ability to multitask and prioritize tasks effectively.
- AAT Level 2 or equivalent.
- Mathematics skills for accurate record-keeping.
- Administrative skills for filing financial records.
- Computer literacy, familiarity with spreadsheets, databases, and accounting software such as Microsoft Office, Excel and Xero.
- You will be responsible for several duties related to managing financial records.

**Person Specification**:

- An energetic and enthusiast

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