Administrative Assistant

2 weeks ago


Manchester, United Kingdom DAC Beachcroft Full time

Job Introduction
**DACBeachcroft **has an exciting opportunity for a organised, driven, client-focused person to join our **Real Estate (REG) **team as an **Administrative Assistant **on a full-time, permanent basis, in our Manchester office.

The role provides administrative and file management support across the team. Work will come either directly from the lawyer or through the work allocated by the Hub Leader (HL)/Practice Assistants (PA)/Legal Support Assistants (LSA). The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating the needs and expectations into a responsive service.

Main Responsibilities
**_ Client Relationship Management_**
- Taking instruction to undertake admin tasks relating to client relationship management
- Responsible for ensuring current knowledge of client specific protocols and processes, and building these into current practices
- Assisting the lawyers, HL/PA/LSA as directed in the organisation of internal and external events, seminars and conferences, responsible for arranging registers of delegates; booking travel; printing/sending materials

**_Administrative_**
- File management - updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper)
- File opening and closing - matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring compliant at all times
- Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other adhoc requests
- Printing/copying/scanning of documents flowing to Office Services for support with high volume jobs, as appropriate
- Sending large electronic documents via ShareFile
- Submitting documents for signature by clients via DocuSign
- Dealing with incoming post - scanning, saving to the file and circulating to the relevant fee earners
- Updating of Workflow Tracking Schedules
- Collating and indexing legal documentation, deeds scheduling and deeds management.
- Typing of standard letters i.e. payment of invoices, acceptance of events
- Uploading documents to PDF docs and editing documents using the same

**_Communication_**
- Liaising with fellow team members on workloads and ensure deadlines are consistently met
- Answering internal calls for other members of the team

**_Financial_**
- Assisting with billing and expenses as required
- Dealing with matter related finance administration to include BACs, TTs etc.

**_Processing_**
- Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with HL where challenges arise
- Responsible for creating and uploading information to client data rooms, in line with instructions from lawyer, HL PA or LSA
- Production of court bundles, both paper and electronic copies, ensuring the master bundle is correctly prepared in line with lawyer instructions and court rules and instructions provided to Office Services to complete printing/copying of master bundles; suitable delivery methods pre-booked as needed
- Checking client and internal data for accuracy
- Ensuring compliance with firm wide/department policies and procedures
- Undertaking searches and completion of requisite forms and submissions

**_Customer Service_**
- Liaising with lawyers and HL to take instruction and liaise on work requirements
- Consistently and appropriately update service users on progress where appropriate
- Relevant office-based administration experience highly advantageous
- An aptitude for administration management and processes, with experience of working with document management/case management systems
- Intermediate knowledge of Microsoft Office
- An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times
- Good organisational skills and ability to manage own time effectively within a fast-paced environment
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
- Positive can-do attitude with the ability to adapt to change
- Excellent attention to detail
- Customer/client service focused
- Proactive, professional and flexible approach to work
- Keen to develop over a period of time with a willingness and ability to learn
- Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

About The Company
We are a leading international legal business with over 2,900 colleagues and a diverse range of capabilities. We have 11 offices in the UK as well as offices in Dublin, Madrid, Paris, Milan, Rome, Singapore, Argentina Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Malays



  • Manchester, United Kingdom DK Technical Recruitment Full time

    **Administration Assistant Required** We are looking for a confident individual to join us, as an Administration Assistant, in our Urmston office. As an administration Assistant, you’ll be a key member of our recruitment team, offering administrative support to the Compliance Manager and Recruitment Specialists. **The role**: - Answering incoming calls...


  • Manchester, United Kingdom Westlakes Engineering Ltd Full time

    **ASSISTANT ADMINISTRATOR - ATTRACTION SAFETY TEAM MANCHESTER** Westlakes Engineering Ltd are an engineering consultancy practice providing Civil, Structural, Nuclear, Geo-Environmental and Attraction Safety services from offices in Whitehaven, Manchester, and Preston. We are looking for an enthusiastic and professional Assistant Administrator/Receptionist...


  • Manchester, United Kingdom Community Transport Association Full time

    **Purpose of Role**: To support the effective and efficient administration of core functions across the organisation. **Duties** - Data entry - Answering phone calls and dealing with queries - Inputting data onto our CRM system and Excel spreadsheets - General Administration Duties - Assist with the onboarding/off boarding of new starters/leavers - Updating...


  • Manchester, United Kingdom Boote Edgar Esterkin Full time

    We are a niche law firm based in Manchester which specialises in Commercial Property and Secured Lending work, and Mortgage Enforcement cases. The role is for an Administration Assistant to provide administrative services to the firm assisting fee earners and undertaking general office administration. The role involves: - Answering telephones - Scanning,...


  • Manchester, United Kingdom DWF Full time

    Administrative Assistant For DWF's high profile Central Services Team we are seeking to recruit an Administration Assistant to be based in our Manchester Office. We're offering you the opportunity to join a dynamic and fast paced team and gain access to top level industry training. DWF have a unique approach to providing legal services and work...


  • Manchester, United Kingdom Tate Recruitment Nottingham Full time

    **Administrator / Personal Assistant** **Salary** - **£20,098 - £23,057** **Full time (35 hours)** **Permanent** **Manchester - relocating to Bury in January 2023** This is a brilliant opportunity for an experienced Administrator to join a well-structured organisation who can offer great career development opportunities. As an Administrator, you will...


  • Manchester, United Kingdom Intuitive Legal Full time

    **About us** We are professional, agile and demanding. Our work environment includes: - Modern office setting - Work-from-home days - Growth opportunities Job Title: Administrative Assistant (Hybrid/Remote Working) Location: Manchester City Centre **Responsibilities**: - Uploading legal cases to a portal for funding - Handling administrative tasks...


  • Manchester, United Kingdom DWF Full time

    Administration Assistant For DWF's high profile Central Services Team we are seeking to recruit an Administration Assistant to be based in our Manchester Office. We're offering you the opportunity to join a dynamic and fast paced team and gain access to top level industry training. DWF have a unique approach to providing legal services and work...


  • Manchester, United Kingdom Talk Staff Recruitment Full time

    Are you an experienced administrator looking for a new and exciting challenge? Do you enjoy being part of a busy team? Do you have a great eye for detail? If so, this may be the perfect role for you!! Our reputable client based in Manchester are looking to hire a Team Assistant to join their growing business. You will be supporting the wider business and...


  • Manchester, United Kingdom Talk Staff Full time

    Are you an experienced administrator looking for a new and exciting challenge? Do you enjoy being part of a busy team?Do you have a great eye for detail? If so, this may be the perfect role for you!! Our reputable client based in Manchester are looking to hire a Team Assistant to join their growing business. You will be supporting the wider business and...


  • Manchester, United Kingdom Recruitment Solutions NW Full time

    Manchester City Center Circa £23,000 DOE We are working with a client in Manchester City Center, looking to recruit within their Credit Control team. It is A fast paced environment made up of 22 Credit Control & 4 Team Leaders, each managing their own portfolio of accounts. Responsibilities of the Administration Assistant role will include: - Assisting...


  • Manchester, United Kingdom The Recruitment Co. Full time

    Job Title: Administration Assistant Location: Manchester City Centre Salary: Competitive (DOE) Hours: 09:00am - 17:00pm Do you have experience within an office based administration position? Are you looking for an opportunity to work in Manchester City Centre? Job Responsibilities: Providing general administrative support to the Benefits Expert ...


  • Manchester, United Kingdom Recruitment Solutions NW Full time

    Deansgate, Manchester £19,000 - £20,000 plus discretionary bonus based on company and individual targets 9:00am - 5:30pm / Mon - Fri We are working with a client in Manchester City Center to appoint someone in their store as a Administration Assistant to provide world-class customer service through sale of services and products and to determine the best...


  • Manchester, United Kingdom The Christie NHS Foundation Trust Full time

    The Administrative/Surveillance Assistant will support the team in all aspects of Administrative and Surveillance support across the team, including Infection Prevention and Control, Sepsis and Tissue Viability. Administrative duties include: - Support entire programme of work including IPC, Sepsis and Tissue Viability. - Administrative support for...


  • Manchester, United Kingdom Sentinel Group Security Limited Full time

    We have an exciting opportunity for an enthusiastic Administrative Assistant to join our dynamic team on site. This role is perfect for anyone who is looking to begin their career in Business Administration. To work with us you will need to be: - confident - articulate - communicate well both orally and in written language - have attention to detail - be...


  • Manchester, United Kingdom First Property Recruitment Full time

    First Property are pleased to be recruiting for a fantastic part time Administrative Assistant role in Greater Manchester. Our client requires is looking for a motivated Administrative Assistant to join their growing team. Responsibilities will include keeping track of all transaction documents for their real estate activities, monitoring bid deadlines and...


  • Manchester, United Kingdom Park Medical Centre Full time

    ''' Job Title: Administrative Assistant -Park Medical Centre Hours:8-10 hours per week (Flexible Schedule) **Responsibilities**: - Process referrals efficiently, ensuring timely communication with medical professionals. - Accurate and timely typing of private letters and documents. - Maintain organized and up-to-date records for efficient...


  • Manchester, United Kingdom Consilium Academies Full time

    **Job Title**: Administration & Finance Assistant **Start date**:ASAP **Hours**: 29 per week, all year round. **Contract**: Permanent **Salary**:NJC Grade 4 (SCP 6-8) (Actual Salary: £17,574 - £18,221) Do you have the drive, passion and commitment to deliver outstanding support? This is an opportunity to join a dedicated team of staff at Consilium...


  • Manchester, United Kingdom NJR Recruitment Full time

    **INSURANCE ADMINISTRATIVE ASSISTANT** **MANCHESTER CITY CENTRE** **£22,000 - £24,000 PLUS BENEFITS** **INSURANCE OR FINANCIAL SERVICES BACKGROUND IS ESSENTIAL** A new opportunity has come to market for an experienced Administrative Assistant with insurance or financial services experience to work for a well-regarded independent insurance brokerage...


  • Manchester, United Kingdom NJR Recruitment Full time

    **INSURANCE ADMINISTRATIVE ASSISTANT** **MANCHESTER CITY CENTRE** **£22,000 - £24,000 PLUS BENEFITS** **INSURANCE OR FINANCIAL SERVICES BACKGROUND IS ESSENTIAL** A new opportunity has come to market for an experienced Administrative Assistant with insurance or financial services experience to work for a well-regarded independent insurance brokerage...