Administrative Assistant

3 weeks ago


Manchester, United Kingdom Tate Recruitment Nottingham Full time

**Administrator / Personal Assistant**

**Salary** - **£20,098 - £23,057**

**Full time (35 hours)**

**Permanent**

**Manchester - relocating to Bury in January 2023**

This is a brilliant opportunity for an experienced Administrator to join a well-structured organisation who can offer great career development opportunities. As an Administrator, you will be working to support with all administrative and PA tasks. A high level of attention to detail is needed to excel within this role and you will be exposed to a wide range of administration tasks.

**Duties**
- Arrange meetings, hospitality, travel and accommodation as required.
- Book and host Zoom and other online meetings including sharing documents and videos.
- Prepare agendas and distribute associated papers and, where necessary, take minutes.
- Assist in managing the electronic team diaries.
- Support the Director and Deputy Director with diary management, maintaining confidentiality where appropriate.
- Draft correspondence and documents on behalf of the Director
- Support the ongoing development of departmental IT systems and processes, utilising Microsoft Teams and other software to enhance efficient and collaborative work.
- Support general office duties including photocopying, filing, electronic filing and post.
- Provide financial administrative support to the Accounts Assistant and Buildings Administrator as appropriate, in agreement with line manager.
- Support internal and external events, including annual events and conferences.

**Experience**
- Experience of working in an administrative capacity
- Experience of answering queries by telephone from the public
- Excellent communication and interpersonal skills with a professional telephone manner
- Intermediate/Advanced IT skills including: Microsoft Office, especially Outlook, Word, Excel, Teams, MS Forms, MS Lists, and mail merge
- Able to multi-task with accuracy whilst remaining calm and professional under time pressure
- High Attention to detail
- Able to deal with and maintain confidential information complying with data protection laws
- Willing to attend evening and weekend meetings and events - with notice
- Willingness to travel to meetings (car not essential)

**Benefits**
- 22 days’ annual leave per year rising to 25 days after 12 months’ service, in addition to bank holidays and 3 additional days
- Pension available

**Office is based in Manchester city centre currently but company is relocating to Bury in January 2023 so must be able to travel both locations.**

**Job Types**: Full-time, Permanent

**Salary**: £20,098.00-£23,057.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: One location



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