Administration Officer

4 weeks ago


London, United Kingdom UK Health Security Agency Full time

Financial and Resource management Assist with the procurement of goods and services in-line with UKHSA policies and procedures, including overseeing ordering of stationery and general equipment supplies for the office and ensuring appropriate levels of stock are maintained. Meetings and Events Arrange, attend and provide secretariat support to teams and other internal and external meetings and/or networks as required. This will include booking venues; organising hospitality; preparing and producing paperwork, i.e. Agendas, action logs, collating and distributing all necessary information and documentation electronically and taking Minutes or Action Notes as required.

Ensuring all Minutes or Action Notes are issued in a timely manner and agreed Actions are appropriately recorded. Assist with organising external and/or internal conferences, away days and training days, including registration and preparing resources. Information Governance and Information Management Operate and update a range of databases and computerised case management / surveillance systems. Input data and information accurately and completely, using the correct formats consistently with legislation, policies and procedures.

Adhere to clinical governance and security of information arrangements at all times. Assist in the effective use and maintenance of the office environment and systems and support the introduction of, and working with, systems to manage these effectively; this will include organising and maintaining comprehensive electronic filing systems and using digital tools, for example JIRA. The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.



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