Office Administrator

3 weeks ago

London, United Kingdom Australasian Recruitment Company Full time

**OFFICE ADMINISTRATOR**

An exciting permanent opportunity to support a leading residential property company as an Office Administrator

**OFFICE ADMINISTRATOR ROLE**:

- Answering the phone within three rings, screening calls, and taking detailed messages
- Meeting and greeting clients and visitors to the firm in a warm, courteous and professional manner
- Managing the meeting room booking system, including requests, resolving clashes, monitoring pre-meeting preparation, and post-meeting clear down
- Manage incoming and outgoing posts, ensuring that the outgoing post is properly franked and ready for evening collection
- Arranging couriers both nationally and internationally as required and maintain the requisite log
- Ensuring both floors of the office have sufficient stationery supplies and that the kitchens are well stocked
- Being responsible for the maintenance of all office functions, including but not limited to the office supplies, consumables, post and courier services and third-party supplies
- Acting as the point-of-contact for external suppliers, cleaners and building management
- Taking minutes at fortnightly Operations Committee and monthly Risk Committee meetings
- Assisting the wider management team, including scheduling meetings, helping with travel arrangements, purchasing gifts for clients, filing and data entry
- Working closely with the Chief Operating Officer as required on office projects
- Being responsible for expense submission for senior members of staff within the firm
- Assisting with new joiner set-up, liaising with the Human Resources (HR), Compliance, and IT departments

**OFFICE ADMINISTRATOR ESSENTIALS**:

- Personable and strong initiative
- Excellent communication and attention to detail
- For information on how we process personal information please refer to our website: _
**_How We Use Your Personal Information_**
**_._

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