Personal Assistant

4 months ago

Basildon, United Kingdom Atnahs Full time

**Basildon, Essex (hybrid: 3 days office, 2 days home)**:
**Salary: Competitive + Benefits + Bonus**:
If you are an agile, committed, and innovative personal assistant with an enjoyment of getting involved in business, then we want to hear from you

Join us to help improve peoples’ lives and make healthcare better for everyone

**Why Pharmanovia?**:
Pharmanovia is a dynamic, fast-growing international pharmaceutical company with a portfolio of over 20 brands across more than 140 markets. Our mission is to improve patient health globally through the revitalisation of niche, tried-and-trusted medicines.

**Our core behaviours are**:

- We act decisively but we never compromise on quality.
- We keep our promises and do as we say.
- We value our heritage and foster an entrepreneurial spirit.
- We reinvest in our future - in our products, our brands and our people.
- We give back to our communities.

Since its inception in 2013, Pharmanovia has grown consistently year on year, focusing on delivering high-quality branded prescription medicines to patients, prescribers, and healthcare providers across the world. Our growth has enabled the company to reinvest in its products, brands, people, and to give back to its communities. A people business with a strong, supportive culture that encourages innovation and entrepreneurial spirit, our team comprises over 300 employees and 29 nationalities, operating from offices in the UK, Denmark, Netherlands, Switzerland, U.A.E., India, Singapore, Italy, and South Korea.
- We are an agile, committed, and innovative global specialty pharma business and a preferred partner for innovator pharma companies, instigating a paradigm shift in the life cycle management of iconic medicines. We seek to extensively engage with clinical communities to communicate product improvements and prioritise
- environmental, social, and governance considerations across the business and workforce.

Pharmanovia’s therapeutic areas include Cardiovascular, Oncology, Endocrinology and Neurology.

**About the role**:
Reporting to the Senior EA and Facilities Manager, you will provide high quality personal and administrative assistance to a group of C-suite executives whilst also offering some admin support to the wider team.

This is primarily an operational role with a secondary administrative component and would suit someone who has an interest in business, enjoys interacting with other team members and is willing to roll their sleeves up.

**Main responsibilities & duties**:

- Provide a high level of support to a group of C-suite Executives and the wider team.
- Proactively manage the Executives’ time ensuring regular catch-up meetings to review and update on diary commitments
- Organise travel arrangements
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes; screening phone calls, enquiries and requests, and handling them when appropriate.
- Organising and maintaining diaries and making appointments
- Carrying out background research and presenting findings
- Producing documents, briefing papers, reports, and presentations
- Assist the Senior EA in organising annual events, summer and Christmas party, kick off etc.
- Organising and attending meetings and ensuring the manager is well prepared for meetings

**Further operational duties**:

- Organise and schedule meetings both internally and externally
- Prepare agendas, perform research, and take minutes where required
- Set actions, responsibilities, and deadlines
- Prepare and edit ad hoc correspondence and communications
- Assist in coordinating events
- Maintain the electronic document management/filling systems

**Further administrative duties**:

- Manage diaries for managers on ad hoc basis
- Book business travel arrangements for managers on an ad hoc basis

**About you**:
administrative assistance in an office environment will be likely have the skills required to be successful in this role. We are also looking for:

- Minimum of GSCE English and Mathematics
- Great IT skills including MS Office, particularly Word, Excel, Outlook and PowerPoint
- Excellent communication skills, both written and verbal, with an excellent telephone manner
- Experience of handling a wide range of enquiries in an organised and thorough approach
- Experience of taking and writing minutes, summarising discussions and writing reports
- Excellent time management and organisational skills with demonstrated ability to juggle multiple competing tasks, demands and deadlines
- Project management skills, able to see projects through from start to finish
- Ability to work successfully within cross-functional teams as well as independently with mínimal supervision
- Professional, discreet, and a flexible attitude

**What we offer**:
We offer a competitive salary plus bonus and rewards package including holiday, health & wellbeing program, employee recognition awards, social events, pension scheme and hybrid working.

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