Band 5 Executive Assistant and Board Support

1 month ago


Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

An exciting opportunity has arisen for an Executive Assistant / Board Support Assistant to join our team at Trust Headquarters Priestley Wharf in Birmingham

As Executive Assistant and Board Support Assistant provide high level, comprehensive business and administrative support for an Executive Director and manage the business and administrative function for other designated managers of the Directorate as directed, ensuring a systematic and effective service is delivered.

You will be responsible for the routine minute taking of Trust Board, Council of Governors and Board Committees as agreed with the Head of Corporate Governance and provide of efficient, effective and comprehensive senior level secretarial and administrative support to the Trust Board, Council of Governors and associated Committees.

You will be a highly experienced and organised individual with significant experience in diary management, Minute taking at Board Level and coordinating meetings.

Does this sound like you? Are you ready for a new challenge? If so, we look forward to hearing from you

Provide high level, comprehensive business and administrative support for an Executive Director, and manage the business and administrative function for other designated managers of the Directorate as directed, ensuring a systematic and effective service is delivered.

To be responsible for specific project work as required by the Director and the Directorate.

To provide a key link between the Director and his/her direct reports, ensuring that programmes of work are co-ordinated effectively, deadlines are met and that corporate and team working develops throughout the directorate.

Responsibility for the routine minute taking of Trust Board, Council of Governors and Board Committees as agreed with the Head of Corporate Governance.

To provide of efficient, effective and comprehensive senior level secretarial and administrative support to the Trust Board, Council of Governors and associated Committees.

Support the annual programme of meetings for Board members and Governors with meeting rooms, external venues and refreshment bookings; including the Annual General/ Annual Members meeting.

Provide effective cover in the absence of the Board Governance Officer; including timely statutory submissions

Undertake additional administrative tasks identified by the Head of Corporate Governance in support of statutory compliance and good governance; including maintaining a Board/Committee attendance log.

IMPORTANT
- Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process

Provide high level, comprehensive business and administrative support for an Executive Director, and manage the business and administrative function for other designated managers of the Directorate as directed, ensuring a systematic and effective service is delivered.

To be responsible for specific project work as required by the Director and the Directorate.

Responsibility for the routine minute taking of Trust Board, Council of Governors and Board Committees as agreed with the Head of Corporate Governance.

To provide of efficient, effective and comprehensive senior level secretarial and administrative support to the Trust Board, Council of Governors and associated Committees.


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