Ehcp Coordinator Assistant

**EHCP Coordinator Assistant**
**Full Time: 37 Hours per Week - Permanent contract**
**Salary: £25,266.22 - £26,722.17, band 1B on Cognus payscales**
**Location: Cognus Office - Cantium House, Wallington**

Could you be our new EHCP Coordinator Assistant?

The Education Health Care Plan (EHCP) Coordinator Assistant is responsible for undertaking administrative duties, working in a team under the supervision of the SEN Team manager of the Special Educational Needs and Disabilities Service. It is expected that a Coordinator
Assistant contributes to the development of the SEND Service by managing own performance, supporting and working with EHCP Coordinators, managing databases, supporting project work, helping their pods meeting statutory deadlines.

As an EHCP Coordinator Assistant you are the first point of contact for families and professionals and would be expected to answer calls, manage inboxes and maintain strong working relationships. We expect every EHCP Coordinator Assistant to possess strong admin and technology experience including Microsoft packages to undertake a range of functions which will in turn improve the delivery of the SEND Service.

Cognus is commissioned by London Borough of Sutton to provide education services to mainstream schools and specialist education providers in Sutton.
Wholly owned by the London Borough of Sutton, we deliver a wide range of services to pursue excellence in education settings and improve the lives of children, young people, and families.
We are committed to promoting equal access to education and maximise learning for every child, young person, parent/carer, professional, as well as our own team.

**You will give us great commitment and in return we offer an excellent package including**:

- Salary range of £25,266.22 - £26.722.17 per annum
- Workplace pension scheme 4% to 8% matched contributions
- 28 days annual leave pro rata (plus Bank Holidays)
- Regular manager support and supervision.
- Regular CPD opportunities, including internal coaching
- Flexible working
- Perkbox and Sovereign Healthcare Cashback plans
- Employee Assistance Programme
- Staff Council, Staff EDI group and Mental Health First Aiders to support wellbeing and inclusion
- Cognus Coaching Programmes xi) An ambitious culture with friendly and supportive colleagues

**JOB DESCRIPTION**

**POSITION: EHCP Coordinator Assistant**

**DIVISION: SEND**

**REPORTS TO: SEND Team Manager**

**JOB TYPE: Full time (37 hours a week), Permanent**

**GRADE/PAY: Band 1B (£25,266.22 - £26,722.17)**

**JOB SUMMARY**

The post holder is responsible for undertaking various functions that support the work of EHCP Coordinators, the ‘pod’ within which they work and the SEN Panel process. This will include being the first point of contact for many families, answering and directing phone calls, delivering the secure exchange of information between stakeholders, completion of data entry to ensure accurate records are available and supporting the efficient and accurate operation of the SEND service.

The post holder will also take the minutes and coordinate all associated paperwork for the multi-agency SEND panel (on a rotation basis with colleagues) where most statutory decisions are discussed and taken.

**PRINCIPLE ACCOUNTABILITIES**:
1. To deal with routine issues/problems to ensure customer issues are resolved effectively, escalating to the relevant EHCP coordinator, Lead coordinator or team manager when necessary.

3. To support the delivery of statutory processes by ensuring files on the Caseload
Management system are accurate and updated, uploading and downloading documents in line with standard procedures and scheduling Next Step Meetings as necessary.

4. To process consultations to educational settings and other partners, and logging and expediting the submission of information by schools and other partners in time/line with statutory timeframes.

7. To receive and process all EHCNA paperwork within the SEND Code of Practice timescales, ensuring that all the relevant information and consent has been received. To start the EHCNA workflow on the Caseload Management system and allocate to an EHCP Coordinator.

8. Take receipt of Annual Review paperwork, commence the Annual Review workflow on Caseload Management system and allocate to the appropriate EHCP Coordinator.

9. To prepare and distribute panel papers and record the minutes of SEND panels and any other meetings that may require a minute taker.

10. To deal with any children or young people with EHCP moving in or out of the local authority, liaising with the SEND team of other Local Authorities across the country and the Admissions team to ensure that a child is resident in the area.

11. Ensure that all SEND trackers are kept up to date, with accurate recording of data and relevant dates.

12. Check, prioritise and ensure the incoming post is scanned and distributed to EHCP coordinators and uploaded to the Caseload Management system where