Creative Team Coordinator

3 weeks ago

Wallington, United Kingdom EIC Partnership Full time
EIC Partnership are a forward-thinking utilities consultancy, with 50 years’ experience of helping business clients take effective control of their energy, water and waste – lowering their bills, saving them time and contributing to a more sustainable future.
We are seeking an organised and proactive Team Coordinator to support our Creative Content Team, which spans both Bids and Marketing functions. Reporting directly to the Head of Creative Content, you will play a crucial role in ensuring the smooth operation of these teams by managing schedules, tracking projects, and handling administrative tasks. This hybrid role is perfect for someone who thrives in a dynamic environment and enjoys balancing multiple responsibilities.
Key Responsibilities:
Calendar Management:
* Manage and coordinate the calendars of the Creative Content Team, including the Head of Creative Content.
* Schedule and organise meetings, appointments, and events across Bids and Marketing teams, ensuring all relevant materials are prepared.
Bid & Marketing Coordination:
* Maintain and update both the bid tracker and marketing tracker, ensuring all deadlines and milestones are clearly communicated and met.
* Assist in the preparation and submission of tender and marketing documents, coordinating input from various team members.
Marketing Support:
* Coordinate marketing activities, including campaign planning, content distribution, and events.
* Assist with the creation, editing, and organisation of marketing materials, ensuring consistency with brand guidelines.
Administrative & PA Duties:
* Provide general administrative support to the Head of Creative.
* Prepare reports and other documentation as required.
* Handle correspondence and communications, maintaining a high level of professionalism.
Project Management:
* Track ongoing projects within the Creative Content Team, ensuring timelines are adhered to and providing regular updates to stakeholders.
* Identify and address potential bottlenecks to keep projects on track.
Skills and Experience Required:
Skills:
* Strong organisational and multitasking skills with high attention to detail.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
Experience:
* Minimum of 1-2 years in a similar role, ideally within a Marketing or Bids/Tenders environment.
* Demonstrated ability to manage multiple priorities and meet tight deadlines.
Desirable:
* Experience with CRM systems and bid management software.
* Experience supporting senior management in a PA capacity.
* Previous experience working in a hybrid team structure.
Benefits:
* EIC Partnership is an Employee Ownership Trust
* Additional leave
* Hybrid working options
* Cycle to work scheme
* Health & wellbeing programme
* High-street and online shopping discounts
* On-site parking

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