Senior Medical Education Administrator
4 days ago
The Medical Education Department is responsible for the provision and quality control of undergraduate and postgraduate medical education to meet national requirements for training, with the wider purpose of improving standards of patient care.
Led by the Director of Medical Education (DME) and the Medical Education Manager (MEM), the Department works towards improving and assuring the quality of postgraduate medical teaching and learning that is provided within the Trust and aims to improve the recognition of the Trust as a Centre of Excellence for lifelong learning, fostering a culture of enthusiasm for excellent teaching and learning among all grades of medical staff.
Based at Sussex Education Centre at Millview Hospital, Hove, the post holder will fulfil a key administration role to ensure the delivery of an effective medical education service to the highest quality and standards in line with the requirements of the Trust, GMC and Health Education England.
The post holder will provide comprehensive day-to-day support to the Medical Education Leadership Team and Training Programme Directors in the delivery of education to specific groups of doctors to ensure the competencies are delivered appropriately.
Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities.
We encourage flexible working. We know that a positive work/ life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, home-working, part time hours, flexible start/ finish times or anything else. If it works for you and works for the role, we'll do our best to make it happen.
- Maintain accurate information about current placement capacity, monitoring trainee doctor allocations and schedules.
- Audit and evaluate trainee and placement supervisors, reporting feedback to the Trust’s Medical Education Manager, Locality Tutors.
- To be able to travel across site when required to do so.
- Ensure any information relating to the trainee placements are circulated promptly and kept up-to-date with changes.
- Circulate trainee names and dates of placements to Medical Education management team and placement supervisors, ensuring any HR, IT, site access requirements are met prior to the medical trainee staring their placement.
- Help prepare Sussex Partnership handbooks and publish to medical students and staff in a timely manner and appropriate format.
- Circulate electronically Sussex Partnership Trust welcome letter, placement timetable and trainee handbook to the junior doctors prior to placement starting.
- Ensure trainees receive weekly academic programme schedule during placement in each locality.
- To ensure that any complaints in relation to placement activities are directed to line manager speedily in order that they are resolved at the lowest possible level of organisation.
- To work as an integral member of the Medical Education Team, providing cover for colleagues as and when necessary - this may include cross-site travel
- To maintain an effective electronic and manual filing and information retrieval system for the MEM, making sure that all folders with confidential data (electronic or manual) are password protected or locked away for confidentiality.
- To maintain databases pertinent to the work of the MEM and ensure that these are updated on a regular basis.
- To process invoices, and ensure MEM has records of local commitment in relation to PGME expenditure. Ensuring local records are kept of all transactions for audit purpose in accordance with the Trust’s standing financial instructions.
- To deal with all matters with discretion and complete confidentiality.
- To undertake any duties, commensurate with the responsibility of this grade, that may be required to ensure the smooth and efficient running of the Medical Education Department.
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