Access to Health Records Administrator

4 weeks ago


Wrexham, United Kingdom Betsi Cadwaladr University Health Board Full time

You may already have experience of working within this field, or are looking for a new challenge in a new role within a new service in which you can draw on the knowledge, skills and experience you have to offer. You will be part of a team that will help to shape the new service, as it develops to enable compliance with, and provide assurance on, the new requirements within the data protection legislation.

If on reading the job description you would like to discuss the role further before deciding whether this job is for you, please do not hesitate to contact us as per below.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
- To have a good understanding of theGeneral Data Protection Regulation (GDPR) 2018, Data Protection Act 1998, Access to Health Records Act 1990, Information Commissioner’s Officer in relation to the job role, the requirements and responsibilities.
- Responsible for ensuring mechanisms are in place to ‘retrieve’ records in both paper and electronic formats, and liaising with multi - disciplinary clinical and non-clinical leads where the need arises regarding disclosure
- Preparation and scanning of documents in line with department procedures ensuring any Patient Identifiable Information (PII) is encrypted in line with Information Governance Policy prior to release.
- Dispatch all copied/scanned notes/x-rays securely in accordance with procedure ensuring they are enveloped correctly and sent by recorded delivery or sent via the Secure File Sharing Portal.
- To ensure compliance with the delivery of key performance indicators and relevant audits e.g. 28 calendar day compliance and accuracy of documentation within case notes.



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