Commercial Co-ordinator

3 weeks ago


Aberdeen, United Kingdom CRE Marine Full time

The role comprises

**Primary Functions**

**To be fully conversant and multi skilled in the following primary administrative functions; thereby enabling the business to have adequate cover during periods of vacation and illness.**
- Assist with RFQ submissions’
- Preparing quotations timeously through Sage from Internal Sales working papers/spreadsheets’
- Creating stock records and creating/modifying BOMs,
- Contract review of customer PO received against quotation and identifying/resolving any discrepancies,
- On receipt of customer PO, converting sales quotation to an internal sales order, order acknowledgement and generating picking list
- Liaising with production department,
- Compiling and issuing detailed work pack for production
- Support procurement activity regarding identifying potential stock shortages, updating customers and placing purchase orders for specific customer orders and stock replenishment,
- Closing works orders, despatching, raising commercial invoice and ensuring correct export licence is identified if applicable,
- Raising customer sales invoice and associated paperwork in accordance with contract/purchase order,
- Raising Pro forma invoices and Commercial invoices
- Liaising with 3rd party freight agent re customs paperwork and resolving any queries,
- Assist in matching Commercial invoice and customs paperwork with purchase invoice and processing of purchase invoice for payment
- Assist in organising couriers and all associated paperwork,
- Assist with operating and maintaining bar coding system and maintaining various company registers on a timeous basis,
- Assist in updating Sage and the customer with revised delivery dates (including supply chain delivery date changes); includes producing regular expediting reports to both supply chain and customers,

**Skills**
- Familiarise, promote and adhere to all company policies and procedures,
- Attention to detail (speed and accuracy) whilst producing quality work within demanding timeframes,
- Ability to prioritise workload to tie in with the requirements of the business,
- Ability to work as part of a team and liaise with internal departments, customers and supply chain,
- Good written and oral communication skills - report writing,
- Commercial awareness.

**Experienced with**
- Working within a very busy office environment to satisfy customer expectations,
- ERP systems (preferably Sage) and Excel with reasonable working knowledge of Word.

**Behaviour**
- To consistently perform duties in accordance with the Integrated Management System thereby ensuring your own safety and that of others that may be affected by your actions,
- To identify any opportunities for H&S improvements and advise the Office Manager in order that these opportunities can be assessed,
- To be prepared to stop and challenge actions of others within the workplace which you consider may be being undertaken in an unsafe manner,
- Self - starter, can prioritise workload to meet client’s requirements,
- Flexible, adaptable approach to workload,
- Positively promoting the company to departmental staff, customers and suppliers.

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£30,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Cycle to work scheme
- Life insurance

Schedule:

- Monday to Friday
- No weekends

Supplemental pay types:

- Performance bonus



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