Board Secretary

4 weeks ago


Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for a Board Secretary & PA for a permanent position, located in Aberdeen.

**Role**

The purpose of this job is to provide secretarial and administration support to the Main Company Board and the Digital Tech Sector Board, and PA support to the Commercial Director and Director Digital Tech

**Responsibilities**

**Board Secretary - Main Board and Digital Tech Sector Board**
- Maintain a schedule for Board meetings to support the team to prepare Board agendas and papers within the required time schedule
- Co-ordinate preparation of CEO update and operational updates for board meetings
- Prepare, format and issue Board papers and agendas
- Attend and take minutes of Board Meetings
- Produce and distribute Board minutes
- Arrange catering for Board meetings
- General communication with Board members
- Arrange and prepare inductions for new Board members
- Monitor key company governance dates, including appointment, reappointment and resignation dates of Board members
- Coordinate annual review of Board Terms of Reference and support Company Secretary in all other company governance matters as requested
- Provide cover for Admin colleagues at other sector Board meetings as requested
- Maintain schedule of board meeting dates for all Boards
- Any other duties as reasonably requested by management

**PA to Commercial Director and Director Digital Tech**
- Organise appointments and meetings as requested
- Prepare correspondence and typing as required
- Organise travel and accommodation as required

**General Admin**
- Receive and provide support for visitors at 11 Queens Gardens
- Maintain meeting room diaries
- Prepare presentations
- Photocopying and scanning of documents
- Co-ordinate catering arrangements for meetings as appropriate
- Organise meetings and appointments as required
- Provide admin support for Leadership Team members as required
- Ah-hoc support and cover for other Administrators within the business for reasons of absence/annual leave
- Any other duties as reasonably requested by management

**Requirements**:

- Experience of working in a senior administration role
- Experience of working as a Board PA
- Experience of producing Board Reports
- Proficiency in MS Office, Word, Excel and PowerPoint
- Ability to take and produce minutes
- Excellent time management skills and ability to multi-task and prioritise work
- Ability to be flexible in working hours
- Attention to detail and problem solving
- Excellent written and verbal communication skills
- Strong organisational and planning skills
- A strong cultural fit and commitment to the values and ethos of the business

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: One location

Reference ID: JO0000012758


  • Pa / Board Secretary

    2 months ago


    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **PA / Board Secretary - VR/27080**: **Status**: Permanent **Location**: Aberdeen **Ref**: VR/27080 **Rate**: Available Upon Request The purpose of this job is to provide secretarial and administration support to 2 company boards and also PA support to the Commercial Director and Digital Tech Director. **Main Duties Include**: - Maintaining a schedule...

  • Company Secretary

    2 months ago


    Aberdeen, United Kingdom Burness Paull Full time

    Join our market leading team as a company secretarial & governance expert! Do you have the drive to deliver excellent service and perform at your very best every day, in a role with a full and varied workload and the opportunity to develop? We’re on the lookout for a Company Secretary & Governance Advisor to join our team in Aberdeen. This is an exciting...

  • Company Secretary

    4 weeks ago


    Aberdeen, United Kingdom Burness Paull Full time

    **Company Secretarial** **Permanent** **Aberdeen** - Join our market leading team as a company secretarial & governance expert! - Do you have the drive to deliver excellent service and perform at your very best every day, in a role with a full and varied workload and the opportunity to develop? We’re on the lookout for 2x Company Secretary & Governance...

  • Company Secretary

    2 days ago


    Aberdeen, United Kingdom Burness Paull Full time

    **Company Secretarial** **Permanent** **Aberdeen** - Join our market leading team as a company secretarial & governance expert! - Do you have the drive to deliver excellent service and perform at your very best every day, in a role with a full and varied workload and the opportunity to develop? We’re on the lookout for 2x Company Secretary & Governance...

  • Legal Secretary

    1 month ago


    Aberdeen, United Kingdom Beaumont Associates Ltd Full time

    **Executive Assistant/Legal PA - Corporate & Commercial / Corporate - Aberdeen£30k + Excellent Benefits Package** Top tier firm based Aberdeen City Centre has an immediate opening for an experienced Executive PA to work as part of a highly efficient and organised team providing executive assistant support to the Corporate & Commercial practice...

  • Personal Assistant

    1 month ago


    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Part-Time Personal Assistant for a contract position, located in Aberdeen. **ROLE** The Person Assistant provides a comprehensive secretarial and administrative support service to the Finance Director, being comfortable in handling matters independently, quickly and effectively and switch easily, internally and externally...

  • Admin Coordinator

    1 month ago


    Aberdeen, United Kingdom TotalEnergies Full time

    Secretarial/Administrative Support - MOSSBANK-SHETLAND GAS PLANT(GBR) - United Kingdom - We have an exciting opportunity for an Administration Coordinator to join our Support Team at our Shetland Gas Plant (SGP) on an ongoing PAYE contract basis. - We can consider this role for flexible/hybrid working, no previous experience is required! Come and learn on...

  • Executive Assistant

    1 month ago


    Aberdeen, United Kingdom QED Legal Full time

    Published- 6th February 2023- Location- Aberdeen, United Kingdom- Category- Corporate, Commercial & IP- Job Type- Full-time- Type of Lawyer- Legal Secretary - Salary- £20000 - £28000 per annum- Work Hours- Full-time- Reference No: - BH-40120- Start Date- 2023-02-06- Area of Law- Corporate- - Contact- Deborah Collier- Contact Phone- 0131 569 0606- Region-...


  • Aberdeen, United Kingdom University of Aberdeen Full time

    Directorate Administrator & Personal Assistant An opportunity has arisen for an Administrator and Personal Assistant to join the Directorate of Planning & Governance. This is an exciting chance to work in a vibrant and fast-paced environment at the centre of University decision making based at the Old Aberdeen campus. **School/Section** - Planning **Staff...


  • Aberdeen, Aberdeen City, United Kingdom NHS Grampian Full time

    NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.KINGSWELLS MEDICAL...

  • Senior Accountant

    1 month ago


    Aberdeen, United Kingdom Petrofac Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies. We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...


  • Aberdeen, United Kingdom University of Aberdeen Full time

    Institute Administration Coordinator (ACT) The post is available on a part time basis (50% FTE) and based in the School of Medicine, Medical Sciences and Nutrition, Polwarth Building, on the Foresterhill site. You will join the Institute of Education for Healthcare and Medical Sciences (IEHMS) as one of a team of administrative staff who support our...


  • Aberdeen, Aberdeen City, United Kingdom NHS Grampian Full time

    NHS GrampianPost of Consultant General MedicineAberdeen Royal InfirmaryNS182580We are looking for an enthusiastic and motivated colleague to join our friendly and dynamic department of General Medicine. NHS Grampian provides healthcare services to approximately 573,400 people living in Grampian and to 44,700 people living in Orkney and Shetland. The General...

  • Senior Accountant

    1 month ago


    Aberdeen, United Kingdom Petrofac International Limited Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the worlds leading energy companies. We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual...

  • Management Assistant

    1 month ago


    Aberdeen, United Kingdom Boskalis Full time

    **How you can make your mark**: Make your mark as a Management Assistant for Boskalis Subsea Services in Aberdeen. The Management Assistant provides a comprehensive secretarial and administrative support service to the Projects and Assets Director, being comfortable in handling matters independently, quickly and effectively and switch easily, internally and...


  • Aberdeen, United Kingdom Expro Full time

    **Who is Expro?** Working for our clients across the entire well life cycle, Expro is a visionary full-cycle energy services expert offering novel, insightful solutions, dependable competency and award-winning safety. Combining innovative, future-facing technology with high-quality data across well construction, well flow management and production, subsea...

  • Management Assistant

    4 weeks ago


    Aberdeen, United Kingdom Boskalis Full time

    **How you can make your mark**: Make your mark as a Management Assistant for Boskalis Subsea Services in Aberdeen. The Management Assistant provides a comprehensive secretarial and administrative support service to the Finance Director, being comfortable in handling matters independently, quickly and effectively and switch easily, internally and externally...


  • Aberdeen, United Kingdom Boskalis Full time

    **How you can make your mark**: Make your mark as a Management Assistant for Boskalis Subsea Services in Aberdeen. The Management Assistant provides a comprehensive secretarial and administrative support service to the Finance Director, being comfortable in handling matters independently, quickly and effectively and switch easily, internally and externally...


  • Aberdeen, United Kingdom Expro Full time

    **Who is Expro?** Working for our clients across the entire well life cycle, Expro is a visionary full-cycle energy services expert offering novel, insightful solutions, dependable competency and award-winning safety. Combining innovative, future-facing technology with high-quality data across well construction, well flow management and production, subsea...

  • Tendering Coordinator

    4 weeks ago


    Aberdeen, United Kingdom Subsea 7 Full time

    **Organisation** **Position** Tendering Coordinator **Vacancy ref** 81477 **Based in** Aberdeen - Westhill **Business area** Corporate **Contract type** Staff **Closing date** 14/03/2023 Vacancy information **What is the role?** **Subsea7 **are looking for a Tendering Coordinator to work within the UK & Global IRM Sales and Marketing Team on a...