Office Secretary

3 weeks ago

Manchester, United Kingdom The Christie NHS FT Full time

DUTIES AND RESPONSIBILITIES Act as PA to the Associate Director of Christie Education to ensure they are organised effectively and efficiently so that they are able to operate all their commitments. Manage the Associate Director of Education diary. Set up and facilitate meetings for the Associate Director of Christie Education and their team. Manage all correspondence, including mailbox for the AD of Education.

All staff should comply with the Trusts policies and procedures, Code of Conduct and Equality Diversity and Inclusion. Provide effective problem solving both face to face and via telephone. Independently arrange workshops/away days for the department, working within broad procedural guidelines, sending out invitations, booking rooms, checking and recording attendances. The role may include generic administrative tasks, covering other admin roles, during periods of sickness, annual leave, or increased workload.

Assist the Office Manager to develop, implement and review working practices. Proactively engage in the Talent Conversation process, ensuring that preparation work, objectives and personal development needs are identified and met. Be responsible for ensuring own development. Assist with the analysis of data in relation to mandatory training and PDRs for the division.

Ability to deal with frequent interruptions and unpredictable pattern of work. Emotional maturity and skills to manage stress. Manage travel and accommodation arrangements as requested. Assist with confidential HR matters, including arranging meetings and calls.

Financial and Physical Resource Management Responsible for requisitioning office equipment/supplies and IT equipment across the division, negotiating with each department. Manage the stationery budget. Research and Development Undertake staff surveys. Create surveys relating to the division.

Undertake audit of attendance at committees. Equality and Diversity Carry out all duties in a way that supports equitability, values diversity, and champions inclusion. Other Be responsible for promoting the work and reputation of the Trust and supporting its wider activities. Uphold the values and standards of the trust at all times.

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