Document Production Specialist
7 months ago
J**Document Production Specialist**
Job title: Document Production Specialist
**Salary**: £32,000 per annum
Location: London, Hybrid.
Contract: Permanent, Full time
Shifts: 37.5 hours, Monday -Friday, 9.30am - 6.00pm. (Flexibility across the hours of 8am and 9pm will be required for ad-hoc business needs, holidays and sickness cover)
**Williams Lea seeks a Document Production Specialist to join our team in a leading London based law firm**
Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.
Built on a strong heritage, great client relationships and a talented team, Williams Lea is the trusted global outsourcing provider to clients in highly regulated environments.
Williams Lea serves clients in 20 countries across four continents and has 7,000 employees worldwide.
**Purpose of the role**
A document production specialist’s role is to be an effective member of the document production team and provide fee earners with a seamless, professional, accurate and efficient document production service.
**Key Responsibilities**
- Producing and amending correspondence, documents, reports, deeds, attachments etc. from a variety of sources, in house style and in line with the Document Production systems/procedures
- Producing digital dictation
- Producing transcription including multi-voice
- Producing and amending PowerPoint presentations, organisational charts
- Producing mail merges
- Producing Excel spreadsheets and graphs
- Effectively using the Document Production workflow system to prioritise and deal with incoming and outgoing work
- Sense checking documents that have been produced to ensure they are correct, in line with house style and, where applicable, attachments have been included - please remove
- Liaising with the Document Production team leader and legal PAs, as appropriate, in relation to document production matters and queries
- Effectively managing workloads to ensure all deadlines are met and clients advised of progress
- Advising clients on the appropriate formatting and styles for their documents
- Providing an expert word support function to all areas of the firm
**Skill requirements**
- Minimum 2 years Document Production experience
- Minimum 2 years legal experience
- **Must Have fast and accurate a**udio typing/digital dictation experience
- Excellent knowledge of Word, PowerPoint, Excel and PDF Pro/similar
- Excellent formatting and numbering styles experience (including house style and multi level styles)
- Excellent digital dictation skills. - remove as duplication of above
- Excellent customer service skills - please remove
- **Strong attention to detail**:
- Fast and accurate typing skills desirable - remove as duplication of above
**Person specification**
- You will possess a proactive attitude, a “can do” approach and be a team-player.
- Be a self-starter with plenty of initiative and resilience, but who equally thrives in a team-based environment.
- Friendly and approachable with strong communication and customer service skills
- Possess a desire and willingness to learn and ability to learn new tasks quickly.
**REWARDS & BENEFITS**
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
- 25 days holiday plus bank holidays
- Salary sacrifice schemes, retail vouchers - including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
- Life Assurance
- Private Medical Insurance
- Dental Insurance
- Health Assessments
- Cycle-to-work scheme
- Gym memberships
- Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects
**EQUALITY & DIVERSITY**
Pay: £30,000.00-£32,000.00 per year
**Benefits**:
- Company pension
- Cycle to work scheme
- Life insurance
- Private dental insurance
- Private medical insurance
- Referral programme
Schedule:
- Monday to Friday
**Experience**:
- Audio typing: 1 year (required)
- Document Production: 1 year (required)
Work Location: Hybrid remote in London
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