Finance/admin Assistant

2 weeks ago


Luton, United Kingdom Questar Auto UK Full time

**About us**

Questar Auto is a provider of driver performance and operational improvement tools to many clients including central government, councils, police forces, fire services and NHS organisations. We also supply services to many commercial organisations such as vehicle manufacturers, insurance providers, leasing & rental companies, utilities, passenger transport providers, vehicle importers and fleet owners.

Questar presents to the world its unique, predictive technology & connected vehicle solutions. We are growing year on year with over 500,000 units already deployed in over 20 countries. We provide solutions that not only increase driver and vehicle safety but also provide constant fleet monitoring from anywhere at any time. Our services lead to improved vehicle utilisation, efficiency and uptime giving reduced costs year on year.

**Purpose of the Job**

The Finance Assistant role is primarily to assist the Head of Finance in processing day-to-day financial transactions on our accounting system. The role requires flexibility to undertake a wide range of administrative duties for the department along with preparing ad hoc month-end reports within set deadlines.

**Key Accountabilities**

Sales Ledger
- Chasing customer POs required for sale invoicing
- Ad hoc duties related to credit control and resolving customer queries
- Raising proforma invoices as requested

Purchase Ledger
- Raising supplier POs and entering supplier invoices on XERO and saving a digital copy.
- Matching inbound delivery notes to supplier POs
- Requesting month-end supplier statements and reconciling them against the accounting system
- Requesting copies of missing supplier invoices
- Submitting supplier invoices on Smartsheet for approval

General
- Inputting data on various documents electronically & hard copies as per requirement
- Assisting in archiving yearend financial records
- Preparing various reports on Excel as per request
- Assisting with other accounting processes
- Processing monthly direct debit submissions within set deadlines
- Issuing project numbers and asset numbers

Expenses
- Verifying the accuracy of staff expenses and entering them on XERO
- Submitting expenses for approval on Smartsheet
- Entering company credit card statement transactions, coding expenses to the accurate chart of accounts and reconciling them XERO
- Monthly petty cash reconciliation

**Job Types**: Part-time, Permanent
Part-time hours: 24 per week

**Salary**: £13,905.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- On-site parking
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Luton: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Finance: 1 year (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Luton


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