Medical Secretary/personal Assistant

2 weeks ago

Manchester, United Kingdom The Christie NHS Foundation Trust Full time

An exciting opportunity has arisen for an experienced Medical Secretary/Personal Assistant to join the Haematology Oncology team.

You will provide full secretarial and PA support to the Consultant(s) and their team, ensuring a satisfactory standard of secretarial duties are maintained and deadlines are met. Maintain a high standard of service to meet patient needs, keep accurate, up-to-date records and ensure the smooth running of clinics. You will be enthusiastic, flexible, willing to learn, eager to play an effective part in a busy team environment and be able to use your own initiative.

You will be able to organise and prioritise your own workload and balance this with the demands of this diverse and varied role, with the ability to work to tight deadlines.

The role will work on a hybrid basis on site and from home in line with service needs.

Essential qualifications include RSA / OCR typing / text transcription Stage III, along with a good working knowledge of Microsoft Office packages. You will have previous medical secretarial experience in a similar environment and proven audio typing skills (60 wpm).

See Detailed job description and main responsibilities for Main Duties of the job.

ORGANISATIONALARRANGEMENTS

**Responsible to**: Assistant ServiceManager

**Accountable to**: Deputy Service Manager/Service Manager

**Responsible for**: None

The Christie is one of Europe’s leading cancer centres, seeing more than 40,000 patients a year.

We are looking to recruit a highly motivated, energetic and efficient team player for Haematology & TYA Directorate.

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
- Liaise closely with all Consultants in your area of responsibility to provide a full secretarial service, including typing, dealing with queries from patients, relatives and colleagues from within and outside the Trust, scanning and maintaining case notes.
- Diary management for the consultant/s
- Provide secretarial service to the junior doctors and nurse clinicians within the team, as above.
- Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.
- Organise and schedule consultant meetings and maintain an up-to-date diary for appointments, meetings and interviews.
- Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference.
- Answer written and verbal enquiries from patients/relatives, referring enquiries to the consultant only when necessary
- Liase with internal and external departments to arrange clinical investigations/procedures.
- Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (Medway).
- Receive new patient referrals and ensure timely registration and booking of appointments - liaise with the Tracking team to ensure accurate tracking of patients in regard to cancer and non-cancer targets.
- Liaise with day unit staff to ensure chemotherapy and other treatment appointments are booked appropriately.
- Manage outpatient clinic templates to ensure smooth running of clinics
- Book patient appointments
- Take minutes for Trust and departmental meetings as appropriate
- Contribute to the training of new members of staff within a given area as required.
- Ensure electronic case notes are kept up-to-date, all investigations and other material (outside results and films) are available for clinic appointments/admission.
- Type annotations and letters into the patient administration system accurately and timely, keeping to internal turnaround targets to ensure a high standard of service to referring consultants and GPs.
- Provide sickness and holiday cover for other members of the administration team, ensuring that turnaround times are maintained.
- Assist clerical staff where necessary to ensure the timely scanning of correspondence into case notes.
- Provide information required to support the investigation of litigation cases.
- Work with clinicians, managers and administrative staff to review working practices, identify n

  • Medical Secretary

    4 weeks ago

    Manchester, United Kingdom The Borchardt medical Centre Full time

    **Part-time (job share) Medical Secretary, Monday - Wednesday (24 hours per week)** An exciting opportunity has arisen to join The Borchardt Medical Centre to provide a secretarial service to the Partners, GPs and other staff for all correspondence connected with the Practice. **Job description** - To provide a secretarial service to the GPs for...

  • Medical Secretary

    4 weeks ago

    Manchester, United Kingdom The Borchardt medical Centre Full time

    **Part-time (job share) Medical Secretary, Monday - Wednesday (24 hours per week)** An exciting opportunity has arisen to join The Borchardt Medical Centre to provide a secretarial service to the Partners, GPs and other staff for all correspondence connected with the Practice. **Job description** - To provide a secretarial service to the GPs for...

  • Medical Secretary/personal Assistant

    1 month ago

    Manchester, United Kingdom The Christie NHS Foundation Trust Full time

    This role supports our medical professionals and patients with diary bookings, appointments and day to day admin duties. You will be annotating patient notes, supporting the consultants in their appointment bookings. This role would be well suited for someone who is confident in computer systems and used to working with confidential information. To provide...

  • Medical Secretary/personal Assistant

    4 weeks ago

    Manchester, United Kingdom The Christie NHS FT Full time

    DUTIES AND RESPONSIBILITIES Liaise closely with all consultants within the area of responsibility to provide a full secretarial service, including typing, dealing with queries from patients, relatives and colleagues from within and outside the Trust, scanning and maintaining case notes. Diary management for the consultants Provide secretarial service to the...

  • Medical Secretary

    4 weeks ago

    Manchester, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    An exciting opportunity has arisen for an enthusiastic and highly organised Band 4 in-patient Medical Secretary (30 hours per week) to work in SSHU North, Park House. We are seeking an experienced secretary with a can-do attitude who enjoys working in a large team and demonstrates a commitment to delivering high quality administration support in an efficient...

  • Medical Secretary

    4 weeks ago

    Manchester, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    An exciting opportunity has arisen for an enthusiastic and highly organised Band 4 in-patient Medical Secretary (30 hours per week) to work in SSHU North, Park House. We are seeking an experienced secretary with a can-do attitude who enjoys working in a large team and demonstrates a commitment to delivering high quality administration support in an efficient...

  • Legal Secretary/personal Assistant

    4 weeks ago

    Manchester, United Kingdom JP Recruitment Agency LTD Full time

    **Legal Secretary/Personal Assistant - Personal Injury** The role Responsibilities will include (but are not limited to): - Providing one to one administrative and secretarial support to a Partner within the Personal Injury department - Managing the Partner's diary, organising meetings and making necessary travel arrangements - Liaising directly with...

  • Medical Secretary

    4 weeks ago

    Manchester, United Kingdom Venn Group Full time

    Medical Secretary Venn Group are currently partnered with a large healthcare organisation in the Wigan area who urgently require an interim fulltime Medical Secretary The key role responsibilities are: - Providing general admin duties, filing, photo copying and printing - Audio-typing clinic letters and circulating to patients - Managing the inbox of the...

  • Pa/medical Secretary

    3 weeks ago

    Manchester, United Kingdom The Christie NHS Foundation Trust Full time

    An exciting opportunity has arisen for an experienced PA/Medical Secretary to join the progressive department of Medical Oncology, which is keen to promote a mix of remote and onsite working and offers flexible working options to its employees. The successful PA/Medical Secretary will play a pivotal role in ensuring a smooth transition of administrative...

  • Medical Support Secretary

    4 weeks ago

    Manchester, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    To support the Medical Secretary in providing a comprehensive administrative service to Consultant Team. The Medical Support Secretary will undertake general office duties including the typing of medical and other correspondence, actioning any requirements identified within the typing. They will answer and manage calls from patients and their carers /...

  • Support Medical Secretary

    4 weeks ago

    Manchester, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    PREVIOUS APPLICANTS DO NOT NEED TO RE-APPLY An exciting opportunity has arisen for an enthusiastic and highly organised Band 3 Support Medical Secretary (22.5hrs per week) to work at Crawford House and at Chorlton House at 7.5hrs per week. We are seeking an admin support secretary with a can-do attitude who enjoys working in a large team and demonstrates a...

  • Assistant Secretary

    4 weeks ago

    Manchester, United Kingdom Manchester University NHS Foundation Trust Full time

    We wish to appoint an enthusiastic and keen Assistant Secretary to join our Neonatal Administration Team based at Saint Mary’s Hospital. Good organisational skills are essential together with the ability to communicate well at different levels. You will assist the Medical Secretarial Team to provide a comprehensive administrative service to the...

  • Pa Medical Secretary

    7 days ago

    Manchester, United Kingdom The Christie NHS Foundation Trust Full time

    An exciting opportunity has arisen for a well-motivated individual to join us as a Medical Secretary/PA at the Christie. You will join the established team to support the Gynaecology Medical Oncology Team and Gynaecology Oncology Research Team. This is a Part Time post Fixed Term for 6 months with the potential to be extended or made permanent. It will be...

  • Medical Support Secretary

    4 weeks ago

    Manchester, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    To support the Medical Secretary in providing a comprehensive administrative service to Consultant Team. The Medical Support Secretary will undertake general office duties including the typing of medical and other correspondence, actioning any requirements identified within the typing. They will answer and manage calls from patients and their carers /...

  • Medical Secretary

    1 month ago

    Manchester, United Kingdom NHS Professionals - Corporate Staff Full time

    **Job Title**:Medical Secretary - Community Paediatrics Services **Trust Location**:Manchester University NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Manchester University NHS Foundation Trust is the place for you. **About the Trust** Manchester University NHS...

  • Support Secretary

    4 weeks ago

    Manchester, United Kingdom The Christie NHS Foundation Trust Full time

    **JOB PURPOSE**: To provide administration and secretarial support to the Department of Medical Oncology within the Networked Services Division. To ensure a high standard of secretarial duties are maintained and deadlines are met in this busy department. To maintain a high standard of service to meet patient needs, keeping accurate up-to-date patient records...

  • Medical Support Secretary

    4 weeks ago

    Manchester, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    To support the Medical Secretary in providing a comprehensive administrative service to Consultant Team. The Medical Support Secretary will undertake general office duties including the typing of medical and other correspondence, actioning any requirements identified within the typing. They will answer and manage calls from patients and their carers /...

  • Band 4 Medical Secretary

    4 days ago

    Manchester, United Kingdom Synlab Full time

    An exciting opportunity has arisen at The Christie Pathology Partnership (CPP) for a Medical Secretary to join our Pathology Admin team which is part of the Histology department. **About us** - The Christie Pathology Partnership_ was formed in 2014 and is a joint venture between The Christie NHS Foundation Trust and SYNLAB, the largest provider of...

  • Medical Secretary

    1 week ago

    Manchester, United Kingdom Greater Manchester Mental Health NHSFT Full time

    Job summary To support the Senior Administrator in providing a comprehensive administrative service to the Consultant and Multi-Disciplinary Team working with a patient group with mental health problems. The Medical Secretary will have a flexible approach in providing admin support including the typing of medical and other correspondence, actioning...

  • Personal Injury Legal Secretary

    4 weeks ago

    Manchester, United Kingdom Douglas Scott Legal Recruitment Full time

    The clients are a top 100 law firm committed to claimant-only cases, ensuring that individuals have the same access to justice as the UK Government and large corporations. They're not afraid to take on difficult and challenging cases involving medical negligence, serious personal injuries, discrimination in the workplace, defective products and human rights...