Estates Administrator

2 weeks ago

Manchester, United Kingdom Colliers International EMEA Full time

Company Description

Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with 900 specialists throughout 13 offices across the UK and Ireland.

**Job Description**:
Based in our Manchester office, this role offers an exciting new opportunity for an Estates Administrator to support a growing team across a national property portfolio. Your responsibilities will be to provide an efficient and effective administration and support service for the team.

Your responsibilities will also include, but not be limited to:
**Main Responsibilities**
- Fielding general tenant enquiries
- Co-ordination and compilation of regular client reports
- Co-ordination of monthly and quarterly client meetings
- Monitoring of fee schedules and quarterly raising of invoices
- Data management
- Diary management
- Assisting with property inspections
- Assisting with budget monitoring
- Assisting with arrears collection and reporting
- Assisting with licences to alter and assignments
- Drafting lease forms for our Accounts Team
- Processing insurance claims
- Updating of Key Performance Indicator Schedules to enable monitoring of our service levels
- The Administrator will be expected to work in a flexible way and as part of a team
- To assist the team Director with specific project work or broader Business Group work
- To diarise key dates for finalisation of reports, monitor progress and compliance and contact all Property Managers regularly in advance to ensure all information updated
- To standardise and improve report templates
- To be aware of and comply with Company and statutory requirements regarding health and safety, fire and hygiene

**Qualifications**:
**Skills and Experience Required**
- Excellent communication skills
- Excellent organisational skills
- Excellent time management skills
- Good written communication skills
- Must be a team player who is able to carry out instructions
- Must be able to work on own initiative
- Able to work under pressure and to tight deadlines
- Must be proactive and possess a flexible attitude to the workload
- Good knowledge of Microsoft Office products
- Good academic background
- Previous experience within Real Estate is advantageous

Additional Information

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